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Experience implementing the meeting planning function, including interfacing with hotel staff, developing the event orders and managing conference logistics within the constraints of the budget.
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The Event Manager oversees logistics for NGA major meetings and other high-profile events. Six (6) plus years of progressive event management and planning experience.
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Lead logistics planning and implementation for large domestic and international meetings /workshops /webinars with high level global participants , in compliance with client and RTI requirements.
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Administrative Support: Draft solicitation letters; thank you notes; schedule meetings for fundraisers; support event planning for roundtables and other fundraising events.
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The Event Specialist will work across the NACE organization, with vendors and members to ensure our digital meetings and events meet their intended revenue and content goals.
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They will coordinate efforts with Senior Conference Planning Manager, Executive Chef, and Food and Beverage Manager, to properly meet the needs of the account. Knowledge of CVENT, WebEx, MS Teams, and various virtual meetings is strongly preferred.
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The event coordinator will collaborate with colleagues on all aspects of event planning and provide "day of" event logistics, including, but not limited to, space, AV equipment, catering, and VIP support.
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Serve when needed as a back-up to the current Vice President of Meetings, Conferences and Educational Technology overseeing event managers responsible for producing in-person conferences and events.
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Participate in site visits, pre-con meetings, and daily/weekly planning sessions to ensure effective event management. Demonstrated proficiency in using Microsoft Office, abstract management software (X-CD Technologies), association management system (Impexium and Fonteva), show management software, web content development, app development and management, and other relevant event planning technologies.
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Plan reconfigurations and relocate furniture and office equipment, as well as set up and take down furniture/audio-visual equipment for meetings and special events in-house or at remote locations as required by event planning.
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Assist staff with organizing bi-annual advisory committee meetings, including pre and post-event planning, event hosting, and logistics. Keep AD and DAD apprised of appointments, meetings, travel arrangements, and other commitments.
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Assists with the scheduling and management of client site inspections, planning meetings, pre-event set-up and breakdown, and other client services. Additionally, the Convention Management Assistant supports Event Managers in preparing for conventions, tradeshows, meetings and special events at the Walter E. Washington Convention Center; may provide logistical support to other event and operations related departments; assists with special projects; and interfaces with customers.
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In this role, you will help provide attorneys with support across all areas of marketing and business development, including pitches and proposals, event planning, contact relationship management, branding, business/relationship intelligence and internal communications.
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Event Coordinators are responsible for the planning and execution of medium to large-scale in-office meetings and events for our Deloitte professionals and clients.
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The Event Sales Manager also host hotel tours, maintain strong customer relationships, participate and may lead event meetings and other staff meetings, and work as a team member with the sales and events staff.
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meetings and event planning jobs in Arlington, VA
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