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The role entails researching civil legal aid topics/subject matter experts for programming and speaking engagements; drafting, editing and assembling documents and correspondence; scheduling and supporting preparation for meetings with internal and external stakeholders; building prospect lists for event marketing; and helping develop processes to carry out and improve Board and event-planning functions.
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Lead logistics planning and implementation for large domestic and international meetings /workshops /webinars with high level global participants , in compliance with client and RTI requirements.
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Participate in site visits, pre-con meetings, and daily/weekly planning sessions to ensure effective event management. Demonstrated proficiency in using Microsoft Office, abstract management software (X-CD Technologies), association management system (Impexium and Fonteva), show management software, web content development, app development and management, and other relevant event planning technologies.
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Manages logistics, coordination and event planning for key meetings and events involving the executive office, such as meeting room reservations, AV requirements and catering.
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Administrative Support: Draft solicitation letters; thank you notes; schedule meetings for fundraisers; support event planning for roundtables and other fundraising events.
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Serve when needed as a back-up to the current Vice President of Meetings, Conferences and Educational Technology overseeing event managers responsible for producing in-person conferences and events.
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Collaborate with the Director of Event Registration and the Department of Finance and Operations to establish registration rates designed to attract those membership segments in need of continuing educational (CE) credit and least likely to receive institutional funding support to attend in-person meetings.
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The successful candidate will have proven experience with conceptualizing, planning, and executing innovative digital conference event options for our members. ADEA’s activities encompass a wide range of research, advocacy, faculty development, meetings and communications, including the esteemed Journal of Dental Education, as well as the dental school admissions services ADEA AADSAS, ADEA PASS, ADEA DHCAS and ADEA CAAPID.
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They will coordinate efforts with Senior Conference Planning Manager, Executive Chef, and Food and Beverage Manager, to properly meet the needs of the account. Knowledge of CVENT, WebEx, MS Teams, and various virtual meetings is strongly preferred.
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Responsibilities:The Principal Program Analyst will support Navy Strategic Systems Programs with establishing and executing the Nuclear Sea-Launched Cruise Missile (SLCM-N) program through executive support, strategic planning, communications and engagement support, planning and execution of Flag and O-6 Level IPT meetings, and development of programmatic artifacts; including but not limited to white papers, power point presentations, talking points, schedules, and decision briefs and papers.
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In this role, you will help provide attorneys with support across all areas of marketing and business development, including pitches and proposals, event planning, contact relationship management, branding, business/relationship intelligence and internal communications.
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Plan reconfigurations and relocate furniture and office equipment, as well as set up and take down furniture/audio-visual equipment for meetings and special events in-house or at remote locations as required by event planning.
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Provide logistical assistance in connection with the origination and execution of new business pitches and related client development meetings and activities, including setting up Zoom and other video/webinar platforms and booking meeting rooms.
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The event coordinator will collaborate with colleagues on all aspects of event planning and provide "day of" event logistics, including, but not limited to, space, AV equipment, catering, and VIP support.
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ISA is seeking a Meetings and Registration Specialist to manage and adhere to the planning cycles for ISA and Sign Research Foundation (SRF) events. Reporting to the Vice President of Trade Shows and Meetings, the Meetings and Registration Specialist will turn events into memorable experiences by managing the planning cycles and anticipating the needs and timelines of both internal and external stakeholders and partners.
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meetings and event planning jobs in Alexandria, VA
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