Executive Administrative Assistant

THIS IS A 12+ mo, W2 CONTRACT OPPORTUNITYCANDIDATES MUST BE LOCAL TO THE HOUSTON/FREEPORT AREA AS THIS IS A ONSITE 4 DAYS/WEEK BETWEEN THE TWO LOCATIONS AND REMOTE FRIDAYSRATE: $40-42HRAdministrative Specialist / Executive AssistantLocations: Houston, TX (Primary) · Freeport, TX (Secondary)Schedule: Onsite Monday–Thursday (Houston & Freeport), Remote FridaysIndustry: Corporate / Petrochemical / ManufacturingWork ScheduleHouston, TX: 3 days/week (primary location)Freeport, TX: 1 day/weekFridays: Remote (based on business needs)Must be able to commute between locations weekly (mileage not reimbursed)About the RoleWe are seeking a highly skilled Administrative Specialist / Executive Assistant to provide professional, proactive support to senior leaders and teams across Houston and Freeport. This role requires exceptional organizational skills, strong judgment, and the ability to operate independently in a fast-paced, quickly changing environment.Handling expense reports and supporting senior-level leaders across various business disciplines.Preparing presentations, documentation, meeting materials, and logistics.Supporting events, visitors, and general administrative workflows.Resource allocation support — transferring information between databases/tools.Managing multiple tasks at once and shifting priorities quickly based on business demands.Ensuring consistent communication, follow-up, and follow-through with leadership teams.Providing strong customer service and maintaining a professional, approachable demeanor.The ideal candidate is resourceful, detail-oriented, tech-savvy, and able to anticipate needs while maintaining a high degree of professionalism and confidentiality.Must-Have Skills & AttributesMinimum 5 years of administrative / executive assistant experience.Strong communication skills (verbal & written).High attention to detail— reviewing work multiple times to ensure accuracy.Ability to interact professionally with multiple leaders.Comfort working with fast-paced, highly direct teams.Multitasking: working several tasks simultaneously, not sequentially.Strong networking and relationship-building skills.Proficiency with standard administrative tools (SharePoint-based tools, databases, etc.).Experience in the petrochemical, owner/operator, or EPC industriesCandidates must be able to speak directly about their accomplishments and provide concrete examples of work they are most proud of. The ideal candidate must be agile, able to pivot quickly, and consistently deliver high-quality results. They should be comfortable managing multiple priorities simultaneously rather than working tasks sequentially, and able to reprioritize as needed throughout the day. System ExperienceMost systems are simple, SharePoint-based tools and databases.Full training will be provided on internal tools and processesWho Will Succeed in This RoleWe are looking for candidates who demonstrate:A strong ownership mindsetExcellent time management and prioritizationAbility to work independently with minimal supervisionProactive problem-solving and initiativeStrong attention to detail and follow-throughAbility to simplify complexity and keep work flowing smoothlyComfort navigating evolving priorities in a fast-paced environmentProfessionalism, confidentiality, and relationship-building skills