Executive Assistant

Our client is seeking a highly organized and proactive Executive Assistant to support multiple members of their senior leadership team. This role requires a detail-oriented and professional individual capable of handling a wide range of executive and administrative responsibilities.Key Responsibilities:Manage complex calendars, schedule internal and external meetings, and coordinate logisticsSupport company-wide programing and events, including organizing materials and overseeing planning effortsPartner with the Talent Team on recruitment efforts, including scheduling interviews and maintaining candidate tracking systemsPrepare and submit expense reports for executivesCoordinate domestic and international travel arrangementsWelcome visitors and assist with on-site meetingsDraft meeting minutes for internal committeesMaintain organized legal files and assist with document retrieval upon requestSupport compliance processes such as AML and KYC documentationAssist in certifying legal documents (Notary Public certification preferred but not required)Provide occasional backup coverage for front desk operations and general office supportTake on additional administrative or project based tasks as neededQualifications:5+ years of executive administrative experiencePrior experience supporting HR and/or legal leadership, preferably within the financial services industryBachelor's degree or equivalent experience strongly preferredDemonstrated ability to handle confidential information with integrity and professionalismProven relationship building skills, with a collaborative approach to partnering with internal and external stakeholdersStrong multitasking and time management skills, with a high level of attention to detailExcellent communication abilities, especially with senior leadership and external partnersExperience with coordinating high-level meetings and eventsProficient in Microsoft Office Suite and ZoomExperience with expense reporting tools (such as Concur) is a plus