Accounts Payable Specialist

Description: About Capital Waste ServicesAt Capital Waste Services (CWS), we are committed to delivering reliable, customer focused waste collection services across our communities. Our team members are the foundation of our success, and we pride ourselves on fostering a supportive, high integrity work environment where people can grow and thrive.Position SummaryThe Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of vendor invoices and payments in a high volume, fast paced environment. This role requires strong attention to detail, the ability to identify and catch errors, and a team-oriented mindset—working at the pace of the group rather than independently or in isolation.The ideal candidate has hands on experience with NetSuite, understands purchase orders (POs) and basic accounting principles, and collaborates effectively with internal departments, managers, and external vendors to resolve accounts payable matters.________________________________________Key ResponsibilitiesAccounts Payable Processing (High Volume)Process high volumes of vendor invoices accurately and efficiently in NetSuiteMatch invoices to purchase orders (POs) and receiving documentationVerify invoice accuracy, including quantities, pricing, coding, and approvalsEnsure invoices comply with company policies and internal controlsEnter and maintain accurate AP records in the accounting system________________________________________Accuracy, Review & Error DetectionPerform detailed invoice verification to identify discrepancies and mistakesCatch and correct pricing errors, duplicate invoices, incorrect coding, and missing approvalsReconcile vendor statements and investigate variances prior to paymentMaintain a strong focus on accuracy over speed, even in a fast-paced environment________________________________________Vendor & Payment SupportPrepare and assist with weekly payment runs (checks, ACH, and electronic payments)Respond professionally to vendor inquiries regarding invoice status and payment issuesMaintain vendor records, including W 9s, payment terms, and contact informationAssist with new vendor setup and ongoing vendor maintenance________________________________________Collaboration & TeamworkWork collaboratively with other AP team members, following the established workflow and pace of the teamPartner with Operations, Maintenance, Managers, and other departments to resolve invoice and PO issuesCommunicate clearly with vendors and internal stakeholders to resolve AP matters efficientlySupport a team-oriented environment—prioritizing shared goals over working independently________________________________________Accounting & Month End SupportApply basic accounting knowledge to invoice coding and expense classificationAssist with AP related month end close activitiesProvide documentation and support for audits as neededPerform additional accounting or administrative tasks as assigned________________________________________QualificationsRequired2+ years of accounts payable experience in a high-volume environmentWorking knowledge of purchase orders (POs) and invoice matchingBasic accounting understanding, including GL coding and expense classificationStrong attention to detail with a proven ability to catch and correct errorsAbility to work effectively in a fast paced, deadline driven environmentStrong communication and collaboration skills________________________________________PreferredExperience in a multi-location or service-based organizationHands on experience with NetSuite (Highly Desired)Associate’s degree or higher in Accounting, Finance, or BusinessExperience working cross functionally with operations or field based teams________________________________________Work EnvironmentProfessional office settingFast paced workload with recurring deadlinesTeam based AP structure with shared responsibilities________________________________________Why Join Capital Waste Services, LLCStable and growing organization in the environmental services industryCollaborative finance team with clear processes and structureOpportunity to develop deeper NetSuite and accounting experienceCompetitive compensation and benefits Requirements:  Required2+ years of accounts payable experience in a high-volume environmentWorking knowledge of purchase orders (POs) and invoice matchingBasic accounting understanding, including GL coding and expense classificationStrong attention to detail with a proven ability to catch and correct errorsAbility to work effectively in a fast paced, deadline driven environmentStrong communication and collaboration skillsPI149a0915e3d6-37483-39884733