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R eview, update, organize, and maintain USCG NSC PMO financial execution tracking, reporting, and support documentation including, but not limited to, financial documentation checklists, templates, and guidance, Obligation Execution Team (OET) financial package required documents, acquisition-related training certificates, status and milestone tracking matrixes, correspondence and memorandums, final obligation/award documents, and meeting minutes and action items.
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Office Engineer: Essential functions of the Office Engineer position include the review of inspector’s daily reports for accuracy, the preparation and maintenance of monthly estimate and material certification books using AASHTO Site Manager or other applicable software, the preparation of change orders as needed, monitoring of the budget and schedule, submittal tracking, maintenance of project files and documentation, and the preparation of meeting minutes and job-related correspondence.
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Also, works with meeting planners, hotel sales staff, Salt Palace Convention Center and Mountain America Expo Center staff on a regular basis. Solicit business through telemarketing, correspondence, personal appointments, site inspections, bid presentations, buyer education trips, and attendance at trade shows and industry events.
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Manage all stages of preparation for approved CEO, CCO, and VP donor/prospect meetings and select events: confirm logistics, secure research, oversee the creation and delivery of meeting briefings and correspondence, coordinate meeting prep and debriefs.
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Provide general support to the VP, Sales, Sales Operations and Research and Development teams to include administrative tasks such as correspondence, presentations, spreadsheets, fliers, etc., meeting set up, travel arrangements, internal committee coordination, other initiatives/projects as assigned.
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Plans, organizes, schedules and coordinates logistics for meetings and events Arranges travel, accommodation, itineraries, and related activities and documentation Prepares and maintains receipts and submits related expense reports Assembles and distributes mailings, newsletters, meeting notifications, correspondence, and agenda materials Develops presentation materials and process documentation.
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F ormat applicable documents in accordance with the USCG Correspondence Manual. T he United States Coast Guard (USCG), Office of Acquisitions, National Security Cutter (NSC) Program Management Office (PMO) (COMDT (CG-9321.
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Prepares or completes various forms, reports, and correspondence, such as inter-library loan requests, schedules, meeting room calendars, statistical reports, order lists, book lists, library cards, receipts, paperback ledger, door count forms, voter registration forms, supply requisitions, time sheets, flyers, signs, or other documents.
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Schedules investigative activities of the Human Rights Specialist I, maintains calendar of investigator activities, HRS I requests event coordination after Front End Case Management meeting with HRS II.
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Lead on-boarding of new employees ensuring initial paperwork and training is completed for ERIC, OCULUS, STMS, WORKS, Outlook meeting management, conference room use, common drive file management, grant, and contract management.
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Duties will include but are not limited to- drafting professional correspondence between internal and external partners and stakeholders, helping to proofread, edit and prepare materials and presentations for training and informational meetings, assist with weekly reports, managing meeting schedules and room set ups, working collaboratively with administrative assistants across the larger Museum Operations and Education department to ensure continuity and broader staff and program support.
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After renovation, the space will house the offices for social justice organizations including Critical Resistance (CR), a national grassroots organization working to abolish the prison industrial complex (PIC) and movement partners, as well as event and meeting spaces.
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The documents will include, but not be limited to; Bidding Documents, Payment Requisition Recommendations, Requests for Information (RFI's), Change Orders (CO), Potential Change Orders (PCO's), Submittals, Site Visit Reports, Punch Lists, Project Closeout Completion Letters, Bond Release, Meeting Minutes, Monthly Progress Reports, Loan Draws, Escrow Fund Releases, Material Inspection Reports and correspondence with various governmental agencies.
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Serve as a team member within the multidisciplinary team or Child and Family Team Meeting consisting of case manager, supervisor, foster parent, birth parents and youth to facilitate connections between newly found family/fictive kin members, supports, and other collateral resources to resolve complex and stalled cases to improve permanency outcomes.
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Duties: Meeting with Managing Attorney and staff to develop case strategy, maintain contact with assigned clients (answering questions or elevating to Managing Attorney; assisting with paperwork; updating clients on case status), drafting initial pleadings, affidavits, correspondence, settlement agreements, and other documents, preparing and responding to discovery, assist in preparation for depositions and trials, and attending court appearances, mediations, client meetings, and the like.
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