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Executive Assistant
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Full-time
- Job Location:Corporate IndianapolisPRIMARY PURPOSE: This position is responsible for providing support in an administrative capacity for the Executive Vice-President for Simon Brand Ventures (SBV) and the Vice President of Financial reporting that supports SBV. This position must also be able to facilitate business analysis reporting in excel, power point presentations, and Visio charting to support the departmental communication needs.
- Assisting with internal and external correspondence, filing, mail, etc.
- Coordinating certain meetings, whether via conference call or face-to-faceAccounts Payable & Receivable Processing:Coordinating outbound payments of SBV invoices for volume related SBV businesses, such as beverage vending, seasonal photo vendors, and more: including completion of all processes to facilitate vendor payments via Accounts Payable and processing payments with SBV’s P-card.
- Maintenance of an updated budget tracker for all invoicesManaging Accounts Receivable: including collections, deposits, and application of payments from clients for various SBV deals.
- Contract Processing: coordinate with Simon Legal team to facilitate signature requirements and processing of advertising and marketing agreements within the company’s Salesforce contracting and CRM system.
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