City Of Baltimore

The Board is a volunteer body and relies on staff within the Office of the Inspector General (OIG) to carry out its mission.. The Ethics Operation Specialist reports to the Director and oversees the Special Assistant.. Lobbyist Registration and Reporting Process: Lead staff member responsible for overseeing the lobbyist registration and reporting process that encompasses between 100 and 200 City lobbyists at any given time.. Strategically partners with BCIT and/or outside technology vendors to create, manage, and enhance the digital lobbyist registration and reporting system for registrants and public viewers.. Directly assists lobbyists and other site users with navigating the lobbyist activity site and resolving technical issues.

operations specialist

THIS IS A NON-CIVIL SERVICE POSTION POSTING DATE: 05/14/2024 CLOSING DATE: 08/14/2024 12:00 MIDNIGHT The Baltimore City Board of Ethics (“Board”) is an independent City body established by the City Charter and the City Code. The Board administers and enforces the Baltimore City Public Ethics Law through broad administrative, oversight, investigatory, and quasi-judicial functions. The Board is a volunteer body and relies on staff within the Office of the Inspector General (OIG) to carry out its mission. The Ethics Operation Specialist I is a full-time OIG employee assigned to the Board. In this role, you will be responsible for assisting the Director in coordinating all of the Board’s responsibilities, operations, and strategies on a daily basis. This includes collaborating with public servants at all levels of City government, ensuring their compliance with the Ethics Law, educating them about the Ethics Law, and serving as a key liaison for the Board. The Ethics Operation Specialist reports to the Director and oversees the Special Assistant. The Ethics Officer position is classified as Operations Specialist I. Essential Duties and Responsibilities (not Inclusive} <ul><li> Guidance and Requests: Provides guidance on the application of the Ethics Law in response to inquiries and requests from public servants and members of the public, in consultation with the Director and the City’s Law Department when appropriate. Receives, documents, resolves and/or directs all requests from public servants and members of the public using sound judgement. Drafts, reviews, and revises formal correspondence on behalf of the Board and Director.</li><li> Financial Disclosure Process: Lead staff member responsible for overseeing and managing the annual financial disclosure process that encompasses approximately 2,900 City officials and employees. Builds relationships and collaborates with every City agency to accurately identify and track individual financial disclosure filers. Strategically partners with Baltimore City Information Technology (BCIT) and/or outside technology vendors to create, manage, and enhance the digital financial disclosure filing system for filers and public viewers. Carries out all responsibilities designated to the Board under the Ethics Law’s financial disclosure provisions, in consultation with the Board and Director. Directly assists public servants and members of the public with navigating the financial disclosure filing site and resolving technical issues.</li><li> Lobbyist Registration and Reporting Process: Lead staff member responsible for overseeing the lobbyist registration and reporting process that encompasses between 100 and 200 City lobbyists at any given time. Strategically partners with BCIT and/or outside technology vendors to create, manage, and enhance the digital lobbyist registration and reporting system for registrants and public viewers. Carries out all responsibilities designated to the Board under the Ethics Law’s lobbying provisions, in consultation with the Board and Director. Directly assists lobbyists and other site users with navigating the lobbyist activity site and resolving technical issues.</li><li> Ethics Education and Outreach: Responsible for training public servants on the requirements of the Ethics Law. Creates and revises training course content for the City’s virtual learning application. Liaises with City agencies to ensure that public servants comply with their requirements under the Ethics Law and directly assists public servants with their requirements. Responsible for drafting periodic and annual reports, updating and maintaining the Board’s website, and creating outreach materials for public servants and members of the public on the Ethics Law and the functions of the Board.</li><li> Board Meetings and Communication: Directly communicates with Board members, including presenting members with timely and relevant information necessary for Board decision-making across its areas of responsibility. Prepares the monthly agendas for public and administrative meetings and compiles monthly metrics on the Board staff’s work for Board meetings. Assists the Director in facilitating the Board’s public and administrative meetings.</li><li> Gift Solicitation Waiver Application and Reporting Processes: Responsible for overseeing the gift solicitation waiver application and reporting processes. Reviews waiver applications and reports for accuracy and follows up with agencies and fiscal sponsors to address discrepancies.</li><li> Complaints, Investigations, and Enforcement: Assists the Director with the intake, investigation, and enforcement of complaints, as directed by the Director and Board. Utilizes the case management system to track complaints and investigations.</li><li> Office Management: Establishes, manages, and improves the systems, processes, and procedures of the Board. Consults with management on operational needs and collaborates with external agencies such as the Department of Human Resources and BCIT for operational support. Oversees the office’s administration and ensures that administrative tasks are timely resolved.</li><li> Performs related work as required. </li></ul>Required Knowledge, Skills, And Responsibilities <ul><li> Strong written and verbal communication skills.</li><li> Proficient computer skills, including in Microsoft Office (Excel, in particular).</li><li> Excellent organizational skills and attention to detail.</li><li> Ability to communicate effectively and tactfully with a broad range of stakeholders, including individuals at all levels of government and members of the public.</li><li> Ability to understand and interpret law and regulations.</li><li> Ability to analyze complex problems and operational needs.</li><li> Ability to analyze and synthesize data, identifying patterns and drawing conclusions.</li><li> Ability to present reports and recommendations clearly and concisely.</li><li> Ability to exercise discernment and judgment regarding matters brought to the office, including sensitive and confidential matters.</li><li> Ability to plan, organize, prioritize, and direct the work of others.</li><li> Sense of creativity and collaboration in improving processes and systems. </li></ul>Education & Experience Requirements <ul><li> A bachelor's degree in Business, Public Policy, Public Administration, Program Evaluation, or a related/applicable field or a comparable level of education and experience directly relevant to the position. Previous work lead experience may be required</li><li> Equivalent combination of education and experience. </li></ul>Compensation The salary range for this position is commensurate with education and experience. The Baltimore City Government offers a comprehensive benefits package, including generous health benefits, vacation leave, and retirement options. Qualified individuals should apply online. NOTE: Candidates under final consideration must undergo and pass a background check Financial Disclosure: This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law. The City of Baltimore is an Equal Opportunity Employer

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