Russ Lyon Sotheby's International Realty

Assist in the development of marketing materials for property listings, including brochures, online ads, and social media posts.. Utilize customer relationship management (CRM) tools for effective organization.. High school diploma or equivalent is required; additional education in real estate, business administration, or a related field is a plus.. Proficient in using office software, including word processing, spreadsheets, and email.. Comfort and satisfaction with a non-sales role, focused on administrative and coordination tasks.

administrative

Job Description Full-time hire in Real Estate Office needed! Thursday-Monday 7:30AM - 4:30PM Looking for someone who is: High energy Positive Big smile Disciplined Committed Focused Punctual If inquiring please include answers to the following (do not simply send a Resume): Why do you feel you will be a good fit for this role? What are some of your long term goals? Do you have a reliable vehicle? Thank you, David Responsibilities: <ul><li>Listing Management:</li><ul><li>Coordinate the creation and maintenance of property listings on various platforms. </li><li>Ensure accurate and up-to-date information, including property details, photos, and virtual tours. </li></ul><li>Communication:</li><ul><li>Serve as a liaison between agents, sellers, and other relevant parties to facilitate smooth communication. </li><li>Respond to inquiries and requests for information from clients and potential buyers. </li></ul><li>Documentation and Paperwork:</li><ul><li>Prepare and organize all necessary documents related to property listings, such as contracts, disclosures, and agreements. </li><li>Ensure compliance with legal and regulatory requirements. </li></ul><li>Scheduling and Appointments:</li><ul><li>Manage and schedule appointments for property showings, open houses, and inspections. </li><li>Coordinate with agents and clients to find suitable time slots. </li></ul><li>Marketing Support:</li><ul><li>Assist in the development of marketing materials for property listings, including brochures, online ads, and social media posts. </li><li>Implement marketing strategies to maximize property exposure. </li></ul><li>Database Management:</li><ul><li>Maintain and update databases with accurate and current information on properties, clients, and leads. </li><li>Utilize customer relationship management (CRM) tools for effective organization. </li></ul><li>Client Services:</li><ul><li>Provide excellent customer service to clients by addressing inquiries, resolving issues, and ensuring a positive experience throughout the listing process</li></ul><li>Handle incoming phone calls & direct as necessary</li><li>Oversee calendar</li><li>Oversee email + respond to emails as able</li><li>Input clients + notes into CRM accordingly </li><li>Manage / oversee Driven campaigns </li></ul>Qualifications: <ul><li>Education and Experience:</li><ul><li>High school diploma or equivalent is required; additional education in real estate, business administration, or a related field is a plus. </li><li>Previous experience in real estate administration, coordination, or a similar role is preferred. </li></ul><li>Real Estate License:</li><ul><li>Possession of a real estate license is preferred but not required. If the candidate is not licensed, a willingness to obtain a license in the future may be considered. </li></ul><li>Administrative Skills:</li><ul><li>Strong organizational and administrative skills, with attention to detail. </li><li>Proficient in using office software, including word processing, spreadsheets, and email. </li></ul><li>Communication Skills:</li><ul><li>Excellent verbal and written communication skills. </li><li>Ability to effectively communicate with clients, agents, and internal staff. </li></ul><li>Non-Sales Orientation:</li><ul><li>Comfort and satisfaction with a non-sales role, focused on administrative and coordination tasks. </li><li>Understanding and appreciation for the importance of supporting the sales team and facilitating smooth transactions. </li></ul><li>Customer Service:</li><ul><li>Strong customer service orientation with the ability to handle inquiries and provide assistance to clients in a professional manner. </li></ul><li>Team Collaboration:</li><ul><li>Ability to work collaboratively with a team of real estate professionals, including agents, administrative staff, and management. </li></ul><li>Tech-Savvy:</li><ul><li>Familiarity with real estate management software, CRMs, and other tools commonly used in the real estate industry. </li></ul><li>Market Knowledge:</li><ul><li>Basic understanding of real estate market trends and terminology.</li></ul></ul>

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