Minnesota Department of Human Services

Working Title: Accounts Payable Coordinator. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.. Fertility care, including IVF. Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues. Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

accounts payable coordinator

Working Title: Accounts Payable Coordinator Job Class: Accounting Officer Agency: Human Services Dept <ul><li>Job ID: 76714</li><li>Location: St. Paul</li><li>Telework Eligible: Yes</li><li>Full/Part Time: Full-Time</li><li>Regular/Temporary: Unlimited</li><li>Who May Apply: Open to all qualified job seekers</li><li>Date Posted: 05/15/2024</li><li>Closing Date: 05/28/2024</li><li>Hiring Agency/Seniority Unit: Human Services Dept / MAPE DHS Central Office</li><li>Division/Unit: DHS-Central Office / FOD Accounts Payable</li><li>Work Shift/Work Hours: Day Shift</li><li>Days of Work: Monday - Friday</li><li>Travel Required: No</li><li>Salary Range: $22.61 - $32.71 / hourly; $47,209 - $68,298 / annually</li><li>Classified Status: Classified</li><li>Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE</li><li>FLSA Status: Nonexempt</li><li>Designated in Connect 700 Program for Applicants with Disabilities: Yes </li></ul>The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. <ul><li> Telework (Within Minnesota or neighboring states) and flexible hours options are available.*** </li></ul>This position will work in the Financial Operations Division (FOD) with the Accounts Payable team. In this role you will provide knowledge as the Statewide Integrated Financial Tools (SWIFT) Accounts Payable expert to maximize system capabilities and improve internal business processes. You will also provide insight, guidance, and technical assistance to payment entry staff, program fiscal contacts, FOD program accountants, and at other times Procurement or Contract buyers. Responsibilities include but may not be limited to: <ul><li>Managing the Central Office “Accounts Payable” type Electronic Interoffice Requisition (EIOR) buyer’s inbox, by completing a review of each requisition and then determining the appropriate action to be taken, such as establishing a purchase order or to initiate payments in SWIFT or by purchasing card.</li><li>Assist with overseeing the review and entry of payment requests received from these sources as well as from other state agencies, ensuring that required dates, payment amounts, and purchase order data is correct before being entered into SWIFT.</li><li>At the beginning of each fiscal year, analyze the previous fiscal years spending, and then calculate and establish new multiple line/budget blanket encumbrances for various administrative expenditures.</li><li>Assist with completing quarterly reviews as requested by Minnesota Management and Budget (MMB), of uncashed warrants which are more than 120 days old, by attempting to contact each vendor to inform them of their monetary property. </li></ul>Minimum Qualifications <ul><li>To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.** </li></ul>Two (2) years advanced administrative support, paraprofessional, or technical experience OR Associate degree in accounting, finance, or related field and one (1) year advanced administrative support, paraprofessional, or technical experience OR Bachelor’s degree in accounting, finance, or related field. AND experience must demonstrate: <ul><li>Working knowledge of SWIFT or other financial reporting systems.</li><li>Analyzing payments and encumbrances, while determining causes of failures or issues and correcting them.</li><li>Creating purchase orders and performing budget check activities.</li><li>Skill in written communications to send correspondences. </li></ul>Preferred Qualifications <ul><li>Experience with SWIFT and SWIFT ER.</li><li>Ability to interpret financial documents.</li><li>Skilled in preparing and interpreting fiscal records and reports, recognize problems, and effect solutions.</li><li>Skilled in problem resolution in order to work with minimal supervision, analyze the situation, develop alternatives, effectively recommend solutions, and implement approved actions.</li><li>Variety of experiences working effectively with others from different background and cultures. </li></ul>Additional Requirements REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Michelle Darveaux at michelle.darveaux@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Alexander Duren at alexander.duren@state.mn.us. If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or DHS_ADA@state.mn.us for assistance. About Human Services Dept WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential. Working together to improve the state we love. What do Minnesota's State employees have in common? <ul><li>A sense of purpose in their work</li><li>Connection with their coworkers and communities</li><li>Opportunities for personal and professional growth </li></ul>Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: <ul><li>Paid vacation and sick leave </li><li>12 paid holidays each year </li><li>Low-cost medical, dental, vision, and prescription drug plans</li><ul><li>Fertility care, including IVF</li><li>Diabetes care</li><li>Dental and orthodontic care for adults and children </li></ul><li>6 weeks paid leave for parents of newborn or newly adopted children</li><li>Pension plan that provides income when you retire (after working at least three years)</li><li>Employer paid life insurance to provide support for your family in the event of death</li><li>Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury</li><li>Tax-free expense accounts for health, dental, and dependent care </li><li>Resources that provide support and promote physical, emotional, social, and financial well-being </li></ul>Support to help you reach your career goals: <ul><li>Training, classes, and professional development</li><li>Tuition reimbursement </li><li>Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) </li></ul>Employee Assistance Program (EAP) for work/life support: <ul><li>A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance</li><li>Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues</li><li>Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care </li></ul>Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

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