Whittier College

The Associate Director will guide student leaders, particularly in the areas of leadership development, risk management and harm reduction, membership recruitment, education, problem/conflict resolution, and community planning.. Advise the ASWC Media Council in their oversight of the student media and publications including the campus newspaper (Quaker Campus), Video Production Studios (VPS), Radio Station (KPOET), and Whittier College Sports Network (WCSN). Serve as a liaison between the student managers, over 50 student employees, and Human Resources for the student-run media and publication organizations: campus newspaper (Quaker Campus), Video Production Studios (VPS), Whittier College Radio (KPOET), and/or Whittier College Sports Network (WCSN). Work collaboratively to design racial, equity, justice, and inclusion trainings and programs across the Student Life Division that support a sense of belonging for historically marginalized students. Master's Degree in Student Personnel, Higher Education Administration, or related field preferred.

associate director

The Office of Student Engagement at Whittier College is seeking an Associate Director.
The Associate Director, under the direction of the Director of Student Success and Belonging, develops and oversees the registration, reinstatement, recognition, leadership development, and general management of approximately 40 student organizations. The Associate Director serves as the primary advisor for the InterClub Council (the governing body for field & major related, politically-minded, and general interest organizations), the Media Council (the governing body for the student media and publication organizations, radio, newspaper, and video production), and the First Year Class Council. This position will also work to provide a diverse offering of programs and services, will assist in the oversight and education of students in risk management and critical thinking, will establish and assess goals and objectives for their specialty areas, and will provide budget management for their specialty areas.
The Associate Director will guide student leaders, particularly in the areas of leadership development, risk management and harm reduction, membership recruitment, education, problem/conflict resolution, and community planning.
Hours: Monday - Friday, 40 hours per week
Exempt Status: Exempt
Full-Time/Part-Time status: Full-Time
Salary Range: $66,540-68,540
Reports to: Director, Office of Student Engagement
Location/Department: Whittier College (Main Campus)/Office of Student Engagement
Position Duties and Responsibilities
Student Organization Recognition, Registration, and Data Management
<ul>
<li>Provide support to Whittier's approximately 40 social, cultural/identity, academic, and recreational organizations</li>
<li>Coordinate student organization recognition, reinstatement, and registration processes; maintain organizational files including constitutions and membership lists</li>
<li>Conduct student organization transition workshops in the spring to prepare clubs to transfer to new leadership in the following year.</li>
<li>Serve as a resource to all student organizations regarding budgeting. Serve as the liaison between the Business Office and Accounts Payable to set, countersign, and reconcile budgets for all organizations</li>
<li>Serve as a resource to all student organizations regarding policies, procedures, programming, event management, risk management, and evaluation</li>
<li>Serve as a resource to all student organizations regarding their organization email account. Serve as the liaison between the IT Department and Communications Department</li>
<li>Serve as a liaison and promote positive relationships with all faculty/staff advisors, volunteer coaches, campus departments, and organization alumni(ae)</li>
<li>Report out annual involvement data to the campus community.</li>
</ul>
Student Retention and Success Initiatives
<ul>
<li>In collaboration with the Director, the Office of Student Engagement will identify key student populations that need additional student support with retention, persistence, and graduation.</li>
<li>Serve as a liaison to the Center for Advising and Academic Success in developing workshops for students focusing on personal and social needs that include financial literacy, access to academic resources on campus, time management, fellowships, and a sense of belonging.</li>
<li>Will track the retention of students involved with student clubs/organizations and align support resources that will increase the sense of belonging, engagement, and wellness resources for students.</li>
<li>Assist in the implementation of the Student Life Strategic Plan.</li>
</ul>
Student Organization Advisement and Event Management
<ul>
<li>Serve as a liaison and promote positive relationships with all governing bodies (Inter-Club Council, Media Council, Inter-Society Council, Social Justice Coalition, Diversity Council, Freshman Class Council, and Student Athletic Advisory Committee) faculty/staff advisors and chairs</li>
<li>Create training materials to assist leadership development across all governing body organizations.</li>
<li>Serve as a main point of contact for student organizations regarding the online platform, Engage. Conduct regular trainings on the use of the platform.</li>
<li>Serve as the conduct officer for student organization/group responsibility violations of policy</li>
<li>Serve as a resource to student organizations in planning in-person and remote events.</li>
</ul>
Student Media & Publication Organizations Supervision and Advisement
<ul>
<li>Advise the ASWC Media Council in their oversight of the student media and publications including the campus newspaper (Quaker Campus), Video Production Studios (VPS), Radio Station (KPOET), and Whittier College Sports Network (WCSN)</li>
<li>Serve as a liaison between the student managers, over 50 student employees, and Human Resources for the student-run media and publication organizations: campus newspaper (Quaker Campus), Video Production Studios (VPS), Whittier College Radio (KPOET), and/or Whittier College Sports Network (WCSN)</li>
<li>Advise in the budget allocations and reconciling of an annual $80,000+ budget</li>
<li>Process hiring, payroll, volunteer, and building access paperwork for the student media and publication organizations with Human Resources, Campus Safety, and Division of Student Life.</li>
<li>Coordinate training for student-run media and publication organizations</li>
<li>Serve as a liaison to the faculty/staff advisors and the instructors of the course(s) provided with relevance to the media or publication</li>
</ul>
New Student Engagement & Transition
<ul>
<li>In collaboration with campus offices and with the support of the Director, plan and execute orientation programs, including communication, logistical preparation, registration, content, and assessment of programs and services.</li>
<li>In collaboration with department and campus partners, provide support to peer mentor programs that support new students.</li>
<li>Serves as primary advisor to the First Year Class Council and its executive board. Provides community support through one-on-one meetings and attendance at FCC Executive Board and general meetings.</li>
<li>Monitor and maintain digital signage for the college and offer educational campaigns that align with Whittier College's social media (wctherock) and the campus TVs.</li>
</ul>
Department Leadership
<ul>
<li>Monitors assigned student organization budgets and accounts. Promotes ethical and appropriate spending practices</li>
<li>Support department in facilitating annual programs, such as the Student Activities Fair and Student Life Awards.</li>
<li>Work collaboratively to design racial, equity, justice, and inclusion trainings and programs across the Student Life Division that support a sense of belonging for historically marginalized students</li>
<li>Participate in policy development and review, goal setting, assessment, and evaluation efforts for all Office of Student Engagement programs and services.</li>
<li>Act as an integral member of the Office of Student Engagement by offering support to departmental initiatives, programs, and services.</li>
<li>Collaborate within the Division of Student Life to ensure a student-focused approach and to support procedures and protocols that intentionally enhance collaboration across campus.</li>
</ul>
Non-Essential Functions of the Job
<ul>
<li>Collaborate within the Division of Student Life to ensure a student-focused approach and to support procedures and protocols that intentionally enhance collaboration across campus.</li>
<li>Attend division-wide meetings</li>
<li>Serve on institutional committees as requested</li>
<li>Other duties as assigned by the Director of Student Engagement or designee</li>
</ul>
Position Specifications and Requirements
Knowledge and Education
<ul>
<li>Master's Degree in Student Personnel, Higher Education Administration, or related field preferred.</li>
<li>Demonstrate an understanding of equity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Life and throughout the campus and community, and a penchant for continuous learning and improvement.</li>
<li>Experience with student organization advisement and leadership and event management preferred.</li>
</ul>
Application Deadline
Until Filled. Priority review begins March 22, 2024
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.
Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

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