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The Event Coordinator is responsible for supporting the LEC's Associate Director of Events in handling logistical elements of a large number of education programs with an appreciation for well-educated audiences the LEC and the Law School serves, and the ability to execute professional and polished events with excellence.
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Coordinate and facilitate the annual Vacation Bible School (VBS) and other special RE events as requested by the LPC. The PREC will recruit volunteers, register children, and promote the event(s.
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Build/Generate new leads to increase size of potential client database from cold calls and market prospecting to include, but not limited to: conventions, corporations, DMCs, tour operators, meeting planners, associations, SMERF (Social, Military, Educational, Religious and Fraternal) groups, concierges, hotels, organizations (i.e. Chamber of Commerce, Convention Center, Convention & Visitors Bureau, etc.
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In addition, the Business Travel Sales Manager ensures that sales activities and bookings are focused to yield maximum revenue per available guest room and any meeting or event space where applicable.
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The Director of Events will be directly responsible for contributing to the achievement of superior business results in the areas of ensuring outstanding guest service, team member engagement, favorable financial outcomes, strategic leadership and talent development, culture, innovation, and event operations.
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WHAT YOU WILL BE DOING: As a Senior Meeting & Event Planner, you will support event logistics for large events held at the Pentagon and other locations. SA's Conference Services Division has an amazing team of 15 professional government meeting and event planners and five conference facility coordinators.
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The Senior Event Planning Manager will work directly with Group Meeting Planners during the event planning phase and will be available to welcome the groups during planning site tours, pre- convention meetings and as they are arriving at the hotel for their meetings and events, making sure there is a smooth execution of all events.
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Knowledge and experience using SharePoint and Cvent for meeting planning is highly desired. The Meeting Planner is responsible for the management and timely execution of contract deliverables for the planning for multiple concurrent events.
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The position deals with a wide range of responsibilities that include venue identification and contract negotiation, seeking and securing sponsorships, budget tracking, event theme building, creating event programs, communicating with event attendees and member sponsors, marketing, coordinating vendors, coordinating event logistics, venue scouting, on-site meeting support, building websites for meetings, and timelines and tasks as necessary.
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Support on site event management: meeting logistics (including audiovisual rental, signage, and material preparation), onsite staffing, and post-event reporting. Work collaboratively with graphic designer on creating and editing meeting programs, signage, and other promotional or event materials.
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Experience supporting conference planning and meeting support to include pre-event planning, on-site coordination, and post-event activities for designated government, and inter-agency conferences, symposia, and workshops.
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The responsibilities include assisting and managing all operational departments in the hotel including but not limited to front office, housekeeping, along with meeting and event services.
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The Job: Assist with meeting/conference coordination, material preparation, and event support. About You: 1+ years of relevant experience (e.g., international development/public health experience) Working proficiency in French language is a required.
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Coordinate and execute all phases of meeting planning for assigned meetings up to 500 attendees including but not limited to: budget adherence and invoice reconciliation; facility/venue and vendor management; gridding meeting space and coordinating space requests from staff and affiliates; reviewing BEOs and resume/event plan from facility.
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Bachelor's degree or 2+ years of experience with corporate meeting and event planning in lieu of degree. Demonstrated expertise in project, events, and exhibit management, including a combination of small, medium, and large-scale events, including pre-event planning, on-site event management, vendor management & negotiations, post-event reporting, and budget management.
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meeting event jobs in Vienna, VA
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