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VTG is seeking an Executive Assistant to provide executive, analytical, management and administrative support services to the Front Office, Program Managers and their immediate staff in Crystal City, VA for NAVSEA Program Executive Office (PEO) Integrated Warfare Systems (IWS.
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POSITION SUMMARY In this role, you will have the opportunity to provide administrative support to patients, fellow employees and referral sources through the coordination and administration of the front office activities.
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Maintain the ME Front Office scheduling system to manage priority meetings and engagements and streamline communication between principals and staff across all offices within the Bureau.
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As a Patient Service Coordinator at MyEyeDr. you play an essential role by providing personalized patient experiences through the coordination and management of our front desk during check in/out.
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Responsible for assisting in successfully executing all operations in the hotel Operations departments (may include Front Office, Business Center, Recreation/Health Club, Housekeeping, Food and Beverage/Culinary and Engineering/Maintenance) and managing staff.
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Be a multitasker by managing multiple phone lines, greeting patients and walk ins, scheduling appointments and assisting office staff duties as needed. Organized, can easily prioritize multiple tasks under pressure, while providing best in class service to patients and office staff.
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Have the ability to at times cross train to other office support roles such as Eyewear Consultants and Optometric Technicians (Varies by office needs) Experience in a front desk, reception, or customer facing role supporting administrative duties and clerical tasks.
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Cover the office front desk and telephone switchboard as requested. These tasks include but are not limited to the analysis of expenditure reporting; reviewing invoicing documentation; tracking budget discrepancies; reviewing scope, schedule, budget, and match amendment requests and coordinating the review process within NFWF.Organize meetings between grantees and internal staff upon request.
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VTG is looking for an Administrative Executive Assistant to provide executive, analytical, management and administrative support services to the Front Office, Program Managers and their immediate staff in Washington, D.C.
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Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signatureFacilitate weekly calls with Front Office counterparts to discuss latest hot topics and issues.
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The candidate shall serve as the primary liaison for all incoming contacts to the Office of the Judge Advocate General Front Office. Independently controls and manages all incoming correspondence, OJAG staff actions, and accompanying packages using established OJAG Front Office business rules, procedures, and/or organization knowledge, which includes scanning all paper files into electronic files, developing files, or staff actions.
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Ensure proper staffing levels of front office associates, including interviewing, hiring, supervising, training and scheduling front desk agents, front office supervisors, guest service aides/bell staff, concierge staff and PBX operators.
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In collaboration with the Front Office Manager and Director of Housekeeping, you'll provide support for the staff by making sure all brand standards are met, employees are developed properly, and ensuring company culture and programs are supported and encouraged.
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Minimum of 1 year Front Office Management experience required. Ensure that all arriving and departing guests are treated with maximum courtesy and are served expeditiously by Front Office staff.
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Tracks correspondence for the Front office from staff with respect to read ahead books and other deliverables to ensure deadlines are met. Demonstrated experience drafting agendas, meeting minutes, and coordinating with senior executive support staff to ensure the execution of deadlines and deliverables.
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