Bilingual Receptionist

Job Description Individual responsible for managing company's front desk and lobby area. Responsibilities include greeting and directing all visitors, including vendors, clients, and customers, as well as handling all incoming calls. Places orders and coordinates delivery of daily lunches for the office. Schedules and coordinates meetings, makes travel arrangements. Handles special administrative projects, as well as overflow work from other departments. Sorts and distributes mail. Processes expense reports and company credit card transactions. Other responsibilities include performing basic general office tasks.Key Responsibilities:Front Desk Coordinationo Answer, route calls and take messages as appropriateo Welcome and coordinate needs of visitorso Schedule, prepare and manage conference room reservation requestso Coordinate meeting requirements with IT, attendees (i.e. guests, lunches, etc.)o Make travel arrangementso Keep all common areas neat and orderlyo Collect, open and distribute mail and packageso Processing of Fedex, UPS and USPS mailingsFacilitieso Stock and straighten pantry room and copy roomo Order and track office supplies and pantry supplieso Assist in facilities related issues and maintenanceo Update and maintain order lists of recurring itemso Assist in coordinating with IT/phone vendorAdministrativeo Schedule, coordinate meetings and team calendarso Order and coordinate daily lunches for the officeo Assist in AP processo Process employees' expense reports including reimbursable out of pocket expenses as well as company credit card transactionso General admin supporto Ad hoc projects as needed Experience / Knowledge:Essential High school diploma Minimum of 3 years of experience in similar position Knowledge of customer service practices Knowledge of administrative and clerical procedures Proficient in Microsoft Word, Excel, OutlookKey Competencies: Excellent verbal and written communications skills Bilingual English & Spanish (preferable but not required) Ability to prioritize and multitask Ability to work both in teams and independently Superior attention to detail and the ability to independently manage multiple projects in an accurate and timely manner is essential Excellent interpersonal skills Strong written and oral communication skillsPersonal Attributes:Essential Highly proactive and self-motivated Professional appearance and demeanor Strong organizational skills Affable personality Courteous and well mannered Reliable Ability to work under pressure at times