Oregon State University

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Chief of Staff position with ASOSU at Oregon State University (OSU).. Create an archiving system to organize meeting minutes alongside ASOSU Records Clerk and Archivist;. Coordinate with the Policy Director, Diversity and Inclusion Director, and Public Relations team to develop positive interactions and joint projects between different Executive teams;. Assist the ASOSU President in leading regular debrief meetings for the Policy Director, Diversity and Inclusion Director, and the Public Relations team;. OSU will conduct a review of the National Sex Offender Public website prior to hire.

chief of staff

Position Details Position Information Job Title ASOSU Chief of Staff Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro) Max Hourly Rate $21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro) Position Summary This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Chief of Staff position with ASOSU at Oregon State University (OSU). The Chief of Staff shall assist the ASOSU in the coordination and organization of the Executive Branch and help address student needs at Oregon State University. This includes supporting the ASOSU President and Vice President in the programming of ASOSU Executive branch staff, working with the ASOSU President to advise and provide oversight on ASOSU Budgets, and helping with meeting agendas and logistics. Given the limited hours and timeline of ASOSU's advocacy, these responsibilities (including those provided below) may be amended or vary depending on the ongoing needs or emergent issues and/or circumstances. The Chief of Staff will work closely with the A SOSU President and Vice President to support the overall needs of the ASOSU Executive Staff. Position Duties <ul> <li>Assist in the scheduling, coordination, and reservations associated with any meetings of the executive branch which may arise, this includes but is not limited to motor pool reservations, venue research and reservations, training topics, meeting agendas, and staff organization; </li><li>Collaborate with the Executive Cabinet and other staff members in planning of training, All-Officer meetings, Executive staff meetings, Executive Cabinet meetings. Provide agendas and meeting minutes to the ASOSU staff and cabinet meetings. Create an archiving system to organize meeting minutes alongside ASOSU Records Clerk and Archivist; </li><li>Report to the ASOSU Budgets Committee at least once per term, a summary of the expenditures and finances of the ASOSU, prepared in consultation with the President; </li><li>Review and monitor all ASOSU executive branch budgets to ensure funds are responsibly managed under the guidance of the ASOSU President and ASOSU Faculty Advisor. Oversee the expense request process and facilitate purchases, as needed; </li><li>Coordinate with the Policy Director, Diversity and Inclusion Director, and Public Relations team to develop positive interactions and joint projects between different Executive teams; </li><li>Responsible for keeping inventory of and working with ASOSU leadership to order ASOSU office supplies as needed. </li><li>Facilitate and attend meetings with the Public Relations team </li><li>Provide oversight for the Public Relations team </li><li>Work under the ASOSU President and Vice President to oversee and ensure accountability of day-to-day operations of Executive Branch employees; </li><li>Provide resources for interested ASOSU volunteers, and help track hours, etc., as needed; </li><li>Provide agendas and meeting minutes to ASOSU Executive Staff and the Records Clerk for all-executive staff meetings and; </li><li>Assist the ASOSU President in leading regular debrief meetings for the Policy Director, Diversity and Inclusion Director, and the Public Relations team; </li><li>Facilitate regular all-executive staff meetings and collaborate with the ASOSU President and Vice President in setting agendas; </li><li>Maintain a list of executive staff normal working hours, including in-office hours, for all-executive staff, in coordination with the President and Vice President; </li><li> Meet regularly with the ASOSU President and Vice President; </li><li>Provide a report to the ASOSU Congress at least once a term; </li><li>Keep updated with the projects going on within the Executive Branch; </li><li>Meet with the ASOSU Faculty Advisor biweekly for one-on-one meetings. </li><li>Serve and work on additional committees and campaigns, such as the Voter Registration Drive and ASOSU Elections, at the direction of the ASOSU President; </li><li>Represent the ASOSU President or Vice President at meetings with campus stakeholders, such as students, faculty, administration, or community partners. </li><li>Other duties as assigned by the ASOSU President and Vice President. </li></ul>Minimum Qualifications Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements<ul><li>Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study </li><li>Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment </li><li>Must meet the applicable minimal enrollment standard <ul><li>High School student: Regularly enrolled in a high school or participating in a home-schooling program </li><li>Undergraduate and post-baccalaureate student: 6 credit hours per term </li><li>Undergraduate international student: 12 credit hours per term* </li><li>Graduate student officially admitted to Graduate School: 5 credit hours per term </li><li>Graduate international student officially admitted to Graduate School: 9 credit hours per term* </li></ul> </li></ul>*International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center. Additional Required Qualifications<ul> <li>ASOSU Constitution eligibility requirements: <ul><li>Be currently admitted to the university. </li><li>Be eligible for student employment with the university except for requirements regarding credit hours or eligibility for enrollment in the United States. </li><li>Have been previously enrolled in at least one prior OSU or college-level credit, or be enrolled in first term at Oregon State University </li></ul> </li><li>Must be available for training for the week of September 16th, 2024. </li><li>Undergraduate students shall have earned at least six credits hours in their most recently completed term, be currently registered for at least six credit hours, not be on conduct probation, and have a minimum cumulative grade point average (GPA) of 2.00 </li><li>Graduate students shall have earned at least five hours of credit in their most recently completed term, be currently registered for at least five hours, not be on conduct probation, and have a minimum cumulative grade point average (GPA) of 3.00. </li><li>A commitment to promoting and advancing diversity and creating an atmosphere of inclusion; </li><li>Communication skills in areas including but not limited to interpersonal, public speaking, digital, verbal, and written communications; </li><li>Ability to manage time and work accurately with interruptions to meet a deadline; </li><li>Work well under pressure, exercising flexibility, initiative, good judgment, and discretion </li><li>Willingness to be adaptable, to accept changes and try new things; </li><li>Ability to work independently as well as in a team. </li></ul>Preferred (Special) Qualifications<ul> <li>Experience working with organizations focusing on student advocacy, campus involvement, diversity and inclusion, or other related areas; </li><li>Experience in leading and directing individuals. </li><li>Experience with project management and coordinating teams. </li></ul>Working Conditions / Work Schedule Posting Detail Information Posting Number P11150SE Number of Vacancies 1 Anticipated Appointment Begin Date 09/16/2024 Anticipated Appointment End Date Posting Date 06/01/2024 Full Consideration Date Closing Date 07/31/2024 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants When applying you will be required to attach the following electronic documents: <ul> <li>Resume </li><li>Cover Letter (one page) </li><li>One Professional Reference <ul><li>Please provide the name, relation, email, and phone number for one reference that you have worked with in a professional capacity (as a student, employee, volunteer, etc.). References may be contacted through the hiring process. </li></ul> </li></ul> For additional information please contact: Keri Simonet at keri.simonet@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval

START NEW SEARCH