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Create and maintain company records: input information about clients - set up and maintain, and update as necessary. Our corporate services client is seeking a self motivated, hard working, and honest Administrative Assistant to join the team in Great Neck, NY.
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Calendar management, handling internal and external communications, events and meeting coordination (set up Zoom, conference rooms, venues). Prepare meeting agenda, expense reports completion, general administrative duties.
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Minimum 5-8 years current/recent Senior level administrative/executive assistance. MS Office Suite - Intermediate to Advanced Skills, Zoom and Teams working knowledge, SharePoint platform, note taking.
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Detail-oriented, accurate, organized, able to set priorities, self-starter. An independent wealth management firm with over $500MM AUM based in Warrenville, IL is hiring an Administrative Assistant to their growing team.
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Proactively schedule meetings, external calls, internal team calls/meetings Manage outlook calendars and contacts for designated team membersA Create and manage POs and e-signatures through Adobe Sign Book domestic and international travel Arrange catering orders for external lunches and other meetings Book conference rooms and set up VC’s for team Prepare and submit expense reports using Concur Register team for conferences, book hotels, etc.
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Event coordination and set up for org-wide meeting and events: assist with management and logistics including room reservations, catering, and vendor engagement for org-wide Holiday Party, Summer Picnic, Manager Meetings, Trainings, etc.
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Coordinate and set up meetings, ensuring all necessary parties are informed and available, including conference calls, video conferences, and in-person meetings. Provide general administrative support, including handling expense tracking, correspondence, filing, and data entry.
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