Special Event Permit Coordinator (15109, Grade 22)

DescriptionDo you enjoy being at the center of the Action and Community Outreach?Are you creative and intuitive in your approach to people and processes?Do you enjoy using technology to get the job done?If this sounds like you, The Montgomery County Department of Parks-Public Affairs and Community Partnerships Division is the place you want to be for your next Adventure and career challenge! We are seeking a motivated and detail oriented Special Event Permit Coordinator to perform a broad range of consultative, analytical and administrative assignments throughout the Montgomery County Parks. Primary duties and responsibilities of the position are the development, implementation and coordination of policies, procedures and outcomes in regard to Community Partners and Co-Sponsors of Special or Major Events and Permits. This is a key role for assisting the Department Permits Manager and Team to ensure effective community partnerships/co-sponsorships and successful special or major events and permits. A successful candidate must be resourceful and highly proficient at driving effective communications, organization, and special event permit development. This position takes direction from the Department Permits Manager, resides in our Headquarters Building in Wheaton, MD and has a Hybrid work schedule. Go to our website to learn more about the work of the Parks Department: https://montgomeryparks.org/about/parks/The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a six-time National Recreational and Parks Association Gold Medal Award Winner. As a part of that Bi-County Commission, the Montgomery County Department of Parks has a career staff complement of over 800 employees, and we serve a diverse population of more than one million residents in the Washington, DC area. We manage 420 parks on over 37,000 acres of parkland. Go to our website to learn more: https://www.montgomeryparks.org/ Please Note: The salary range listed above represents the earning potential for this position. Salary is commensurate with experience. Competitive Employment Sign-on Bonus and Employee Referral Program available (Commensurate with education, experience and other MNCPPC eligibility criteria). This is a Hybrid Workplace Position Very flexible and competitive benefits package available!Examples of Important DutiesA Glimpse At What The Job Will Involve –Special and Major Events Permits:Works with community partners, service groups, clubs, organizations, agencies, other licensing departments, and Parks staff to generate permits for special and/or major events. Identifies potential new partners and co-sponsors.Interprets and disseminates information to meet the special event organizer’s needs. Coordinates between Montgomery Parks and the event permit applicant or co-sponsor to ensure the scheduled event is in compliance.Coordinates special event permit requests according to the park or venue's availability requests input from staff regarding various park facilities and ensures a detailed review of each event.Coordinates on-site meetings for major events with organizers or co-sponsors including Parks staff and other partners to discuss event plans; compiles all accompanying licenses, and updates information specific to each event permit.Communicates with event organizers, co-sponsors, and County agencies, and has frequent and continuing contact with clients and applicants while exercising considerable customer service skills. Collect post-event outcomes and feedback.Maintains accurate and up-to-date records and communicates with customers on particular needs and requirements. Advises organizers and co-sponsors of requirements involving street closures, security/police, and insurance. Prepares permits, agreements, and event response forms for completion. Conducts post-event meetings with Parks staff to review outcomes and opportunities for improvement.Administration:Coordinates facility rental forms and information sharing, checks and processes applications and documents to make sure they follow rules and guidelines. Obtains vital reviews for event permits from key staff such as Park Managers, Park Police, and Executive Management.Develops and recommends updates to special event operating guidelines, monitors internal and external regulations affecting events permits and keeps the Manager, organizers, and co- sponsors informed of changes in requirements. Reviews and assists with maintaining website information.Recommends improvements in workflow and procedures, implements improvements as approved, and develops and revises digital forms and report formats as required.Calculates costs for each special event permit and invoices clients; maintains a variety of activity and accounting records; prepares complete rental agreements; and assists in coordinating the program budget while monitoring and analyzing expenditures.Important Skills And CharacteristicsKnowledge and skill in applying the principles, methods, techniques and practices of establishing and maintaining Community Partnerships and highly visible Events Permitting, Coordination, and Administration.Collaborative with a strong work ethic, strategic and situational awareness, excellent communication, creative thinking and people skills.Demonstrated ability to work under pressure on multiple projects, meet tight deadlines within budgetary constraints, and creatively problem solve.Ability to work with highly confidential documents and data while ensuring discretion. Proven organization, coordination, and workload management skills and abilities.Superb written, verbal, and interpersonal communication skills. Proficient in up-to-date office software (MS Office), enterprise software and specialized programs for planning, scheduling, communicating, word processing, collecting and reporting data, preparing presentations, researching and document control.Minimum Qualifications Bachelor’s Degree in Human Resource Management, Finance, Business or any related field. Two (2) years of progressively responsible experience in human resource management, finance or any other related field of business administration. An equivalent combination of education and experience may be substituted, which together total 6 years. Preferred QualificationsA Bachelor’s Degree in Public Affairs, Marketing, Business, or Communications and four (4) years of related experience in Public Affairs or Marketing, and collaborating with Community Partners to co-sponsor events and permits.Must be able to work with a flexible schedule that will include Evening or Weekend hours.Must possess a valid Driver’s License and qualify to drive Commission vehicles to locations within Montgomery County.Ability to communicate in the Spanish language a Plus!Supplemental InformationClass Specification: Administrative Specialist II - 1135May be subject to medical, drug and alcohol testing.DIVERSITY STATEMENT:The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.Applicants with Disabilities under the Americans with Disabilities Act.If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1)M-NCPPC will make all efforts to reasonably accommodate you.Get to know Montgomery Parks and the opportunities availablehttps://montgomeryparks.org/about/parks/