Administrative Assistant

Dashiell, an operating unit of Quanta Services (trading as PWR), is a leading national provider of technical and construction services supporting critical electric infrastructure. We serve electric utilities, power generation, industrial, renewable, and energy markets with integrated capabilities spanning planning and system studies, engineering and design, maintenance and testing, program management, construction, and turnkey EPC delivery.With more than 60 years of experience executing large, complex projects, Dashiell specializes in medium- and high-voltage electrical infrastructure and delivers safe, reliable solutions across the full project lifecycle. Backed by the scale, resources, and safety culture of Quanta Services, Dashiell partners with clients to build and maintain the infrastructure that powers communities and economies. Learn more at www.dashiell.com.Position Title: Administrative AssistantLocation: 12301 Kurland Drive, Suite 400, Houston, TX 7703Primary FunctionThis position will support the engineering team by organizing training lunches, tracking training attendance, managing document reproduction, and shipping project documentation to clients and team membersDuties & ResponsibilitiesEmployee may be called upon to perform any or all of the following functions:Send invitations and track attendance for Continued Learning Lunches (Vendor Lunches, Dashiell U, Mentorship Lunches).Coordinate lunch details and setup with Engineers and VendorsOrder and set up food for Continued Learning Lunches.Prepare and clean conference rooms before and after lunches.Maintain records of lunch and learn attendees, including pulling reports from Teams and contacting remote office team leads.Organize and archive past lunch and learn materials.Oversee document control activities on projects, ensuring quality standards are met.Communicate effectively with management, clients, vendors, and project team members.Scan, image, organize, and maintain documents and filing systems.Perform quality assurance checks on outgoing transmittal packages.Handle basic to intermediate word processing, spreadsheet, and database tasks.Monitor, maintain, and replenish large-scale printing devices.Mail and distribute documents, parcels, and other materials.Adhere to company policies and proceduresPerform special projects and complete other duties as assigned or requestedMinimum Qualifications / ExperienceHigh School diploma or equivalent is required. Minimum of one year of prior office experience required; engineering industry preferred. Must have current driver's license.Possess skills in the following areas:Proficient in MS Office and Windows operating systemProficient with express shipping software, such as Federal Express and UPSExcellent written and verbal communication skillsAbility to conduct yourself and perform job duties in a professional mannerAbility to work in a team environmentAbility to prioritize, manage time well, troubleshoot, and work in a fast-paced and deadline driven environmentMust be organized and detailed oriented with the ability to multi-taskFlexibility to work occasional overtimePhysical Requirements:Ability to sit for extended periods while working at a computerFrequent use of hands and fingers for typing, writing, and operating office equipmentAbility to stand for long periods of timeAbility to lift 25 lbs. on a regular basisEnvironmental Conditions:Work is primarily performed in a climate-controlled office environmentReasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy.Equal Employment OpportunityDashiell is an Equal Opportunity Employer. Employment decisions are made without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected status under applicable law.Dashiell offers a competitive compensation and benefits package. Benefits include company-paid life insurance, accidental death and dismemberment insurance, long-term disability insurance, and an employee assistance program. Additional benefit offerings include medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options), dental and vision coverage, supplemental life insurance, short-term disability, critical illness insurance, group accident insurance, hospital indemnity insurance, and a 401(k) plan with immediate vesting, among others.