Office Assistant

Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a positive workplace culture. Responsibilities Greet visitors and manage front desk operations with professionalism and warmth Answer multi-line phone systems promptly, directing calls accurately and courteously Perform data entry, filing, and document proofreading to maintain organized records Support office management tasks, including calendar management and appointment scheduling Handle clerical duties such as photocopying, scanning, and mailing correspondence Assist with bookkeeping tasks using QuickBooks or similar accounting software Provide customer support via phone or email, ensuring excellent service and communication Maintain office supplies inventory and coordinate procurement as needed Support team members with personal assistant responsibilities or administrative errands Skills Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools Experience with office management systems and multi-line phone systems Excellent organizational skills with the ability to prioritize tasks effectively Bilingual abilities are a plus to serve diverse clients and staff Demonstrated clerical experience including data entry, filing, proofreading, and document management Knowledge of customer service best practices and phone etiquette Familiarity with medical or dental receptionist duties is advantageous Personal assistant or administrative experience that showcases multitasking capabilities Strong time management skills to handle multiple responsibilities efficiently Join us as an Office Assistant and become an integral part of a vibrant team dedicated to excellence! Your enthusiasm, organizational prowess, and commitment to outstanding service will help us create a productive and welcoming environment for all. Pay: $15.00 - $19.00 per hour Expected hours: No less than 40.0 per week Work Location: In person