Senior Administrative Clerk / Administrative Secretary II

Position Overview We are seeking a highly qualified Senior Administrative Clerk / Administrative Secretary II to support the administrative, financial, and operational functions of our office. This role is intended for an experienced professional who is comfortable working independently, managing documentation and workflows with precision, and supporting leadership in a structured business environment. This is not an entry-level position. Candidates must have demonstrated experience supporting executive-level personnel and managing complex administrative responsibilities with accuracy and professionalism. Key Responsibilities Maintain and organize administrative, operational, and financial documentation Support accounts payable processes, invoice tracking, and related recordkeeping Communicate with vendors regarding billing, documentation, and follow-ups Track purchase orders, deliveries, and associated administrative records Prepare reports, correspondence, and internal documentation as required Ensure office procedures, filing systems, and workflows are followed consistently Provide high-level administrative support to leadership and assist with coordination of business activities Minimum Qualifications Education: Equivalent to completion of a Bachelor’s degree from an accredited college or university, with major coursework in business, accounting, or a related field. Experience: Equivalent to at least four (4) years of recent and verifiable administrative support experience for executive-level management personnel, involving frequent public contact. Preferred Qualifications Experience in business operations, logistics, or finance-related environments Familiarity with accounting systems such as ASPEN or similar platforms Experience coordinating with vendors, tracking documentation, and maintaining records in structured environments Physical Requirements Must be able to perform the duties of an office-based position, including prolonged periods working at a computer, using a keyboard, and operating standard office equipment. Must possess sufficient mobility to move throughout the office and warehouse areas as needed to support job functions, including preparing last-minute will-call orders for customer pickup and verifying inventory stock levels when required. Some positions in this classification may require the ability to lift and carry items weighing up to 25 pounds, including boxes, files, and materials related to monthly and year-end organization. Selection Process Candidates who successfully complete the interview process may be invited to participate in a brief paid in-person skills assessment lasting approximately 60–90 minutes. During this session, candidates will complete a few practical tasks representative of the role, such as reviewing documentation, organizing information, or responding to sample administrative scenarios. The purpose of this assessment is to evaluate job-related skills in a structured setting and to ensure the role is a strong mutual fit prior to extending an offer. What We’re Looking For A dependable, highly organized professional with strong attention to detail Someone comfortable managing documentation, financial tracking, and vendor communication A candidate who takes ownership of responsibilities and works effectively without constant supervision An individual who communicates clearly and maintains professional standards Job Type: Full-time Pay: $85,000.00 - $90,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance Work Location: In person