Administrative Assistant-Melissa Campus

Administrative Assistant-Melissa Campus Sloan Creek Campus - 611 E Stacy Rd. - Fairview, TX 75069Overview Position Type: Part-TimeDescription Job Summary: Under general supervision, the Melissa Campus Administrative Assistant is responsible for performing a variety of administrative staff support duties for the Campus Pastor, Student Pastor, KIDS CO. Director, and key volunteer leaders, which require a range of skills and knowledge of ministry goals and organizational procedures. Given the launch-phase context of the Melissa Campus, including a temporary meeting location requiring full weekly set-up and tear-down, this role requires a broad range of operational and administrative skills, a knowledge of ministry goals and organizational procedures, and a genuine passion for behind-the-scenes support. This is a part-time, 25-hours per week position.Essential Job Responsibilities:Maintain communication and organization of ministries, events, registrations, social media and websiteProvide support for pastors/directors/volunteers with organizational duties such as printing, reservations, meeting set-up, and other requestsKeep all information at the campus currentPrepare spaces for weekday and weekend experiences with resources and suppliesPrepare the manuscript and slides for occasions when the campus pastor preaches liveOversee outside events, funerals, and memorialsCoordinate and prepare for meetings and events, room set-up, food, etc.Prepare expense reimbursements, budget reports, invoice payments, and deposits for ministry areas in FENXTEdit and generate correspondence as neededMaintain calendars as needed or requested in OutlookMaintain accurate and current records in ROCK and other databasesReserve room and resources in ROCKSupport HR director as needed (admin team, rotating phone duty, special projects, training, clear communication with front desk in times of absence)Attend required meetingsSupport coordination of weekly venue set-up and tear-down logistics for Sunday services, including supply checklists, equipment tracking, and resource managementSupport the development and maintenance of systems and checklists that ensure consistent and excellent Sunday experiences in a temporary, non-permanent spaceManage and track inventory, transport of supplies, signage, and materials used week to weekPerform miscellaneous job-related duties as assignedQualifications Job Profile: Specific Skills/Strengths:Able to multi-task; detail-orientedFlexible and adaptableEnergetic and well-organizedProactive and timely in carrying out assignments, able to work independentlyAble to understand ministry team objectivesAttentive to customer serviceExperience Desired: Minimum 2+ years related experience and/or training; or equivalent combination of education and experience.Education Desired: Minimum of high school diploma or equivalency; college degree preferred.Supervisory Responsibilities: There are no supervisory responsibilities with this role.Language Skills: Ability to speak effectively and understandably on the phone. The ability to effectively present information and respond to common inquiries regarding the Chase Oaks technical environment is also required. High attention to customer service.Computer Skills: Strong working knowledge of Microsoft Office, Outlook calendaring, and email. Basic knowledge of Excel and PowerPoint. Data Entry skill & experience. Familiarity with Databases.Physical Demands: Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.Qualifications for employment at Chase Oaks Church requires being a Christ-followerwhose work history and lifestyle shows a consistency to adhering to the scriptural principles of the Bibleand agreeing with the Purpose, Strategy, and DNA statements of Chase Oaks. We request that each staff member be "All In" and be committed to the local body of Christ at Chase Oaks Church in the areas of worship, groups, service and giving.Chase Oaks Church DNA:Jesus Sets Our Tone.We're All In The Same Boat.We Are Here For Good.This Is Not Our Party.We Don't Go It Alone.We Are Not Set In Our Ways.We See Beauty In Diversity.Our Best Days Are Ahead Of Us.We Don't Sweat The Small Stuff.Chase Oaks Church Staff Values:We cultivate because we believe in the good that is to come.We collaborate because we are better together.We celebrate because we can.Leadership Skills:Character - Being above reproachSelf-Leadership - Practicing rhythms that allow personal flourishingDrive - Relentlessly pursuing excellence based on one's unique purpose, values, strengths, and passionsJudgment - Demonstrating wisdom in actionInfluence - Impacting how other people think and act