Senior Manager - HRIS, Benefits & Compensation

Senior Manager, HRIS, Benefits & CompensationThe Senior Manager, HRIS, Benefits & Compensation is responsible for leading the strategy, administration, and continuous improvement of the company's Human Resources Information Systems and employee benefits programs. This role serves as the primary owner of HR systems infrastructure and benefits operations, ensuring data integrity, system optimization, regulatory compliance, and an exceptional employee experience.As the organization continues to scale, this role will partner closely with People & Culture leadership, Finance, Payroll, IT, and external vendors to ensure HR systems and benefits programs support a growing and geographically distributed workforce.This position combines strategic planning with hands-on operational ownership and is expected to drive process improvements, system enhancements, and data insights that support organizational growth.This role reports to the Head of People & Culture.Open to candidates based in California or US remote.Key ResponsibilitiesHRIS Strategy, Governance, and System AdministrationSystem Ownership: Serve as the primary administrator for the HRIS platform (currently ADP TotalSource) as well as the benefits (bSwift), compensation, performance review (Culture Amp), talent acquisition (Workable), learning and development platform (Veeva), and 401k platforms, overseeing configuration, integration between systems, workflows, and system settings.Continuously evaluate HR systems and benefits processes to identify opportunities for automation, efficiency, and improved employee experience.Develop and maintain system documentation, standard operating procedures, and training resources.Provide training and guidance to HR team members and managers on HRIS functionality and benefits processes.Data Integrity & Auditing: Own the accuracy of all employee transactions and system communications. Perform regular HRIS systems audits, validations, and data cleanup to ensure "audit-ready" status in alignment with internal control documents.Security & Access: Manage user permissions, security roles, and system protocols to maintain data privacy and compliance.Optimization & Support: Troubleshoot complex system issues, coordinate with vendor support, and stay current on new features and best practices to optimize system functionality.Benefits and CompensationBenefits Oversight: Manage the full lifecycle of employee benefits programs, including open enrollment, vendor management, and ensuring seamless integration between the HRIS and external providers.Ensure compliance with all applicable federal, state, and local regulations related to benefits administration and HR data management including ERISA, ACA, HIPAA, COBRA, and state leave programs.Maintain compliance with California-specific employment and benefits regulations including leave programs, pay transparency requirements, and reporting obligations.Conduct audits and reporting requirements related to benefits programs.Maintain accurate plan documentation and required regulatory filings.Compensation Administration: Support the Head of People & Culture in the administration of compensation structures, including base pay, bonuses, and equity. Responsible for carrying out year-end merit cycle.Market Benchmarking: Assist in conducting regular market salary surveys and benchmarking to ensure competitive and equitable pay scales.System Alignment: Ensure all compensation and benefits data is accurately reflected in the HRIS for payroll processing and financial reporting.Leave of Absence Administration: Oversee administration of employee leave programs including FMLA, CFRA, Pregnancy Disability Leave (PDL), California Paid Family Leave (PFL), ADA accommodations, and workers' compensation coordination, partnering with third-party administrators and ensuring compliance with California and federal regulations while supporting employees and managers throughout the leave lifecycle.Employee Handbook Maintenance: Responsible for annual review and updates to employee handbook.Reporting & Data AnalyticsInsight Generation: Design, build, and maintain a library of standard and ad hoc reports for People & Culture, Finance, and Executive leadership.Advanced Analytics: Deliver custom analytics regarding employee data, turnover trends, and benefit/compensation utilization to drive data-informed decision-making.Compliance Reporting: Prepare and file required compliance reports (5500s, ACA reporting, non-discrimination testing).