Administrative Specialist III

Administrative Specialist III Reporting to the Library Director, the Administrative Specialist III serves as a paraprofessional performing moderately complex tasks with minimal supervision. This detail-oriented role focuses on library acquisitions and financial records management, including processing orders through Workday, KOHA, and Amazon; maintaining capital asset documentation; reconciling invoices; preparing Legislative Audit reports; and providing administrative and frontline support. Essential Duties:Process library orders through Amazon Business, creating requisitions in both Workday and KOHA (the integrated library system); track orders from initiation through receipt and invoice reconciliation Maintain detailed spreadsheets for all book and material orders, particularly state capital items requiring asset documentation Maintain financial and inventory records; verify and process invoices, purchase orders, and receiving documentation Monitor library income accounts; reconcile standing purchase orders with incoming goods and invoices Assist the Library Director in preparing financial reports and documentation for Legislative Audit and compliance reviews Coordinate vendor relationships to resolve problems, verify renewal pricing, and maintain database renewal schedules Coordinate with Technical Services Librarian to acquire materials for online learning Count cash box monthly; verify and deposit to Treasury Assist patrons with inquiries, computer troubleshooting, and printing; check materials and AV equipment in/out Additional duties may be assigned as necessary to support the goals and objectives of the department and college Rate of Pay: $17.34 per hour *Higher compensation may be considered based on qualifications directly related to position.Completed applications received by 3/20/2026 will be assured full consideration. Late Applications will be reviewed as necessary to fill the position. Minimum Qualifications:High school diploma or equivalent 1 year of related training, education, or experience (e.g., business, administration, library, etc.) Preferred Qualifications:At least 4 years of administrative experience At least 1 year of library work experience, including familiarity with integrated library systems (ILS) and acquisitions modules Experience maintaining detailed financial records and spreadsheets Experience using Workday, particularly purchasing processes Knowledge, Skills, and Abilities:Exceptional attention to detail and accuracy in records management Ability to learn and navigate Workday finance and procurement processes and additional systems (KOHA, Amazon Business) Strong interpersonal and relationship-building skills; comfortable initiating communication with vendors and internal departments Proficiency with computers and software applications, particularly spreadsheets Ability to plan, organize, and prioritize work independently Physical Demands/Work Environment:The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is: Frequently: Manipulate items with fingers, including keyboarding Sitting Standing Walking Constantly: Hearing Repetitive motion Talking The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes. Environmental Conditions:The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required. NWACC is an Equal Opportunity Employer, please see our EEO policy.