Maintenance Coordinator

⭐❇️ All applications will be completed on VPM Solutions❇️⭐To Apply:Step 1: Click “Apply via LinkedIn” — this will take you to the VPM Solutions page. If you already have a VPM Solutions profile, click “Apply Now.” If not, register and create your Freelancer Profile.Step 2: Update your profile and make sure your onboarding percentage is at least 80% before applying.Step 3: Search for the Job Title.Step 4: Click “Apply Now” and submit your application.Step 5: Wait for the application result. Keep your account active, as the client or VPM Solutions may reach out if your application passes the screening.Role OverviewWe're seeking a highly organized and proactive Maintenance Operations Coordinator to manage high-volume maintenance workflows across our property portfolio. This role is responsible for processing work orders, coordinating with vendors and tenants, obtaining approvals, and ensuring repairs are completed efficiently and on schedule.The ideal candidate thrives in fast-paced environments, manages large task queues with precision, and consistently follows through until issues are resolved.Key Responsibilities1. Work Order ProcessingReview and process incoming maintenance work ordersAssign approved work orders to appropriate vendorsMaintain accurate records within the property management system2. Owner Approval CoordinationRequest owner approvals for budget increases or additional repair costsClearly communicate project details and cost adjustmentsTrack approval status to avoid delays in maintenance progress3. Tenant & Vendor CommunicationFollow up with tenants regarding maintenance updates and schedulingNotify vendors when work orders are approvedMaintain consistent communication until repairs are completed4. Vendor Bid CoordinationConsult with the maintenance supervisor to obtain vendor bids when requiredReview estimates and ensure competitive pricing and scope clarityTrack submitted bids and assist in vendor selection5. Work Order Completion ManagementManage a queue of over 2,000 approved work ordersTrack time to completion and vendor performanceIdentify and resolve work orders not completed within 15 daysEscalate unresolved issues when necessary to ensure timely resolutionWho This Role Is ForThis role is ideal for someone who:Works well under pressure while managing a large workloadPays strong attention to detail when tracking maintenance progressCommunicates effectively with tenants, vendors, and internal teamsTakes ownership of tasks until they are fully completedEnjoys creating systems to manage high-volume operational workflowsCore Characteristics We ValueSelf-Motivated – Works with enthusiasm and drive without constant supervisionCreative Problem-Solver – Able to think through challenges and identify practical solutionsOrganized & Meticulous – Maintains structured systems to manage large volumes of work orders