Executive Services Coordinator

Executive Services CoordinatorLocation: Remote (with occasional onsite in Maxwell, California)Job Type: Contract - Full-time, dedicated resource (no part-time allocation)Duration: June 2026 - December 2026 (Extendable Multi-Year)The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California.The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project.This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability.Key ResponsibilitiesExecutive & Administrative SupportProvide high-level support to Executive Director and senior leadership Manage complex calendars, communications, and executive priorities Act as a primary liaison for internal and external stakeholders Anticipate leadership needs and ensure timely follow-ups Board & Governance SupportCoordinate board, committee, and leadership meetings Prepare agendas, meeting packets, and reports Track action items, decisions, and follow-ups Ensure compliance with public meeting and governance requirements Cross-Functional CoordinationCoordinate across engineering, environmental, construction, and administrative teams Facilitate communication between leadership, consultants, and stakeholders Identify and resolve coordination gaps across teams Records & Systems ManagementManage document control, records, and information governance Oversee collaboration tools (SharePoint, OneDrive, etc.) Support public records requests and compliance processes Coordinate IT-related administrative functions Administrative LeadershipSupervise administrative staff and consultants Assign work, set priorities, and monitor performance Establish workflows, standards, and best practices Ensure effective resource allocation across teams Must-Have QualificationsBachelor's Degree in Business Administration or related field Minimum 10+ years of executive-level administrative or coordination experience Strong experience supporting executive leadership and board governance Experience managing complex workflows and cross-functional coordination Preferred QualificationsExperience in public sector or government agencies Experience supporting large infrastructure or capital projects Familiarity with California public governance (Brown Act, compliance) Core SkillsExecutive-level communication and stakeholder management Governance & board coordination Organizational and operational leadership Document and records management Problem-solving and decision support High attention to detail and confidentiality Core CompetenciesStrategic Thinking & Execution Leadership Support & Influence Cross-Functional Coordination Accountability & Ownership Adaptability in Dynamic EnvironmentsRecruiter Submission Template -Full Name:Degree Major with University and Completion Year:Years supporting executive leadership:Experience with board/governance support:Experience managing executive calendars & priorities:Experience coordinating board/committee meetings:Experience with cross-functional teams:Experience with document/records management systems:Describe your experience supporting executive leadership in a complex organization.Have you worked with board governance and compliance requirements?How do you manage competing priorities in a high-pressure environment?Describe your experience coordinating across multiple teams or departments.Contact Number:E mail Id:LinkedIn Id:Full Address (Street, City, State, Zip Code):Work Authorization Status (US Citizen/GC/H1B/Other):Expected Rate:Is it W2 / C2C? If C2C, provide corporation name:Are you ready to relocate on your own expenses and work occasional onsite in Maxwell, California? (Yes/No):