Executive Services Coordinator

Executive Services CoordinatorLocation: Remote (with occasional onsite in Maxwell, California )Job Type: Contract - Full-time, dedicated resource (no part-time allocation)Duration: June 2026 – December 2026 (Extendable Multi-Year)The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California.The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project.This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability.Key ResponsibilitiesExecutive & Administrative SupportProvide high-level support to Executive Director and senior leadershipManage complex calendars, communications, and executive prioritiesAct as a primary liaison for internal and external stakeholdersAnticipate leadership needs and ensure timely follow-upsBoard & Governance SupportCoordinate board, committee, and leadership meetingsPrepare agendas, meeting packets, and reportsTrack action items, decisions, and follow-upsEnsure compliance with public meeting and governance requirementsCross-Functional CoordinationCoordinate across engineering, environmental, construction, and administrative teamsFacilitate communication between leadership, consultants, and stakeholdersIdentify and resolve coordination gaps across teamsRecords & Systems ManagementManage document control, records, and information governanceOversee collaboration tools (SharePoint, OneDrive, etc.)Support public records requests and compliance processesCoordinate IT-related administrative functionsAdministrative LeadershipSupervise administrative staff and consultantsAssign work, set priorities, and monitor performanceEstablish workflows, standards, and best practicesEnsure effective resource allocation across teamsMust-Have QualificationsBachelor's Degree in Business Administration or related fieldMinimum 10+ years of executive-level administrative or coordination experienceStrong experience supporting executive leadership and board governanceExperience managing complex workflows and cross-functional coordinationPreferred QualificationsExperience in public sector or government agenciesExperience supporting large infrastructure or capital projectsFamiliarity with California public governance (Brown Act, compliance)Core SkillsExecutive-level communication and stakeholder managementGovernance & board coordinationOrganizational and operational leadershipDocument and records managementProblem-solving and decision supportHigh attention to detail and confidentialityCore CompetenciesStrategic Thinking & ExecutionLeadership Support & InfluenceCross-Functional CoordinationAccountability & OwnershipAdaptability in Dynamic EnvironmentsRecruiter Submission Template –Full Name:Degree Major with University and Completion Year:Years supporting executive leadership:Experience with board/governance support:Experience managing executive calendars & priorities:Experience coordinating board/committee meetings:Experience with cross-functional teams:Experience with document/records management systems:Describe your experience supporting executive leadership in a complex organization.Have you worked with board governance and compliance requirements?How do you manage competing priorities in a high-pressure environment?Describe your experience coordinating across multiple teams or departments.Contact Number:E mail Id:LinkedIn Id:Full Address (Street, City, State, Zip Code):Work Authorization Status (US Citizen/GC/H1B/Other):Expected Rate:Is it W2 / C2C? If C2C, provide corporation name:Are you ready to relocate on your own expenses and work occasional onsite in Maxwell, California ? (Yes/No):5 references Required