Executive Services Coordinator

Executive Services CoordinatorLocation: Remote (with occasional onsite in Maxwell, California) Job Type: Contract - Full-time, dedicated resource (no part-time allocation) Duration: June 2026 December 2026 (Extendable Multi-Year) The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California. The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project. This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability. Key ResponsibilitiesProvide high-level support to Executive Director and senior leadership Manage complex calendars, communications, and executive priorities Act as a primary liaison for internal and external stakeholders Anticipate leadership needs and ensure timely follow-ups Coordinate board, committee, and leadership meetings Prepare agendas, meeting packets, and reports Track action items, decisions, and follow-ups Ensure compliance with public meeting and governance requirements Coordinate across engineering, environmental, construction, and administrative teams Facilitate communication between leadership, consultants, and stakeholders Identify and resolve coordination gaps across teams Manage document control, records, and information governance Oversee collaboration tools (SharePoint, OneDrive, etc.) Support public records requests and compliance processes Coordinate IT-related administrative functions Supervise administrative staff and consultants Assign work, set priorities, and monitor performance Establish workflows, standards, and best practices Ensure effective resource allocation across teams Must-Have QualificationsBachelor's Degree in Business Administration or related field Minimum 10+ years of executive-level administrative or coordination experience Strong experience supporting executive leadership and board governance Experience managing complex workflows and cross-functional coordination Preferred QualificationsExperience in public sector or government agencies Experience supporting large infrastructure or capital projects Familiarity with California public governance (Brown Act, compliance) Core SkillsExecutive-level communication and stakeholder management Governance & board coordination Organizational and operational leadership Document and records management Problem-solving and decision support High attention to detail and confidentiality Core CompetenciesStrategic Thinking & Execution Leadership Support & Influence Cross-Functional Coordination Accountability & Ownership Adaptability in Dynamic Environments