Administrative Assistant

Benefits:401(k)Dental insuranceHealth insuranceOpportunity for advancementPaid time offStock options planTraining & developmentVision insurancePosition SummaryThis Administrative Assistant role supports executive scheduling, reporting, travel coordination, data management, renewals, vendor coordination, and accounts receivable follow-up. The ideal candidate is detail-oriented, proactive, and ensures nothing falls through the cracks.Key ResponsibilitiesPrepare recurring and ad hoc reports using Excel and CRM dataMaintain CRM accuracy and generate basic reportsManage executive calendars and schedule meetingsPrepare meeting materials and track action itemsCoordinate domestic travel arrangementsMonitor aging reports and follow up on past-due invoicesTrack and manage company licensing and insurance renewals and related documentationCoordinate with vendors, manage subscriptions, and maintain vendor recordsMaintain organized digital files and documentationCreate materials and presentations using CanvaQualifications2+ years of administrative or executive support experience requiredStrong proficiency in Microsoft Excel requiredExperience working in a CRM system (HubSpot, Salesforce, or similar) Experience using Canva for presentations or documents requiredExperience managing licensing renewals and/or vendor relationships Excellent written and verbal communication skillsHighly organized with strong attention to detailProfessional, dependable, and proactiveExperience in fintech, commercial real estate, or lending is a plus.Compensation$45,000 – $60,000 annually, based on experience.Why Join CommLoanGrowing fintech company in ScottsdaleDirect exposure to leadershipHigh-performance, collaborative cultureOpportunity for long-term growth