Administrative Assistant

Job Title: Administrative AssistantLocation: Boston, MAPay Rate: $30.65/hr, W 2Duration: 5+ Month Contract ONSITE Summary: Provide direct support to the Deputy Chief Safety Officer, Chief of Safety Management Systems, and other designated Safety Division staff at South Station and 185 Kneeland Street offices. Responsibilities:Assist with finalizing PowerPoint presentations, reports, and other materials. Coordinate printing services and manage document signatures via DocuSign. Draft agendas, itineraries, and other safety correspondence and documentation. Schedule internal and external meetings and maintain departmental calendars. Facilitate ordering, inventorying, and delivery of supplies and promotional safety materials. Produce and distribute correspondence, meeting minutes, memos, and communications. Support safety training and events, including logistics and staffing. Assist with document management upgrades and transitions. Serve as the main point of contact for greeting visitors. Complete projects and special assignments as requested by senior staff. Requirements: NEEDS TO BE ON RESUME IN WORK HISTORYExperience coordinating calendars using Outlook/Teams and scheduling meetings. Excellent written and oral communication skills with strong attention to detail. High level of organization, problem-solving, and planning skills. Proficiency in Microsoft Word, PowerPoint, Access, and Project Manager. Preferred Skills:Advanced level skills in Excel for data collection, analysis, trending, and reporting.