Talent Acquisition Coordinator

We have many opportunities available on our other career site pages. Click here to link to our careers page!Signet Jewelers is the world's largest retailer of diamond jewelry, operating more than 2,800 stores worldwide under the iconic brands: Kay Jewelers, Zales, Jared, H.Samuel, Ernest Jones, Peoples, Banter by Piercing Pagoda, Rocksbox, JamesAllen.com and Diamonds Direct. We are a people-first company and this core value is at the heart of everything we do, from empowering our valued team members, to collaborating with our customers, to fostering the communities in which we live and serve. People – and the love their actions inspire – are what drive us. We’re not only proud of the love we inspire outside our walls, we’re especially proud of the diversity, inclusion and equity we’re inspiring inside. There are dynamic career paths awaiting you – rewarding opportunities to impact the lives of others and inspire love. Join us!About SignetAs the world’s largest retailer of diamond jewelry, Signet Jewelers is positioned like no other to inspire love the world over. Our brands including Kay Jewelers, Zales, Jared, Diamonds Direct, Peoples and more - serve customers at life’s most meaningful moments.We are a people-first organization, grounded in inclusion, innovation, and continuous improvement. Our Talent Acquisition team plays a critical role in shaping the future of our workforce and the experience candidates have with our brand.Position OverviewJoining at a time of transformation, this role is the operational engine behind Talent Acquisition excellence.The Talent Acquisition Coordinator is not simply scheduling interviews—this role orchestrates the end-to-end candidate experience, ensuring speed, precision, and a level of care that reflects our brand.You will serve as a critical partner to recruiters, hiring leaders, and the VP of Talent Acquisition, enabling decision velocity, elevating candidate experience, and driving consistency across the recruiting lifecycle.This role requires strong ownership, attention to detail, and the ability to operate in a fast-paced, high-volume environment. You will bring structure where there is complexity, anticipate needs before they arise, and continuously improve how we work.Why This Role MattersThis role is foundational to how Talent Acquisition shows up at Signet.When done well, you will:Elevate the candidate experience at scaleIncrease speed and quality of hiring decisionsEnable recruiters and leaders to focus on high-impact workBring discipline and excellence to how we hireCore AccountabilitiesCandidate Experience & Interview OperationsDeliver a seamless, high-touch candidate experience from scheduling for Executive Recruitment through background to offer stageManage complex scheduling across time zones, senior leaders, and panel interviewsCoordinate candidate travel, logistics, and communications with precision and professionalismEnsure interviewers are prepared with materials, context, and expectationsRecruiting Process ExecutionManage the TA Inbox, owning communication and relationships across multiple functions, levels, and geographiesManage candidate workflow within Workday (ATS), ensuring accuracy, timeliness, and data integrityMove candidates efficiently through the hiring lifecycle, including interviews, feedback, offers, and background checksPartner with Talent Acquisition to ensure speed, quality, and consistency across all processesMaintain high standards of confidentiality and data accuracyExecutive Support (VP, Talent Acquisition)Manage and optimize the calendar of the VP of Talent Acquisition, ensuring alignment to prioritiesCoordinate leadership meetings, interview debriefs, and key talent discussionsAnticipate scheduling conflicts and proactively solve for efficiency and focusServe as a trusted operational partner in managing time, priorities, and workflowsCross-Functional PartnershipCollaborate with Recruiters, HR Business Partners, People Operations, and hiring leadersAct as a connector across teams, ensuring alignment and clear communicationSupport recruiting initiatives including hiring events, onboarding coordination, and special projectsHelp troubleshoot system, process, or scheduling challenges in real timeProcess Excellence & ReportingTrack recruiting activity, candidate pipelines, and key metricsSupport candidate surveys and experience feedback loopsIdentify opportunities to improve workflows, reduce friction, and enhance efficiencyContribute to the evolution of recruiting processes and toolsExperience & Successful Profile2–5 years of experience in recruiting coordination, HR operations, or high-volume schedulingExperience working in an Applicant Tracking System (Workday preferred)Proven ability to manage high-volume, complex scheduling with multiple stakeholdersStrong organizational skills with exceptional attention to detail and follow-throughAbility to prioritize, problem-solve, and operate with urgency in a fast-paced environmentStrong written and verbal communication skillsHigh level of professionalism, discretion, and confidentialityLeadership CharacteristicsOwner’s mindset: takes accountability for outcomes, not just tasksOperational excellence: brings structure, precision, and consistencyCustomer focus: treats candidates and stakeholders with care and urgencyContinuous improvement: actively seeks better, faster, smarter ways of workingTeam-first approach: enables others to perform at their best