Operations Coordinator (Execution, Coordination & Workflow Support) - Volunteer Role

The Donovan's Venom, INC. Is a non-profit 501(c)(3) tax exempt organization dedicated to taking music, art, and entertainment to those who need it the most. The Donovan's Venom, INC. Caters to no particular individual(s) yet pledges relief to impaired or deprived individuals who are in need of musical,visual, comedic, and-or any alternative forms of liberation-through fine art & entertainment. The Donovan's Venom INC. Gives its resources to individuals who don't have the means or access.,Operations Coordinator (Execution, Coordination & Workflow Support)The Donovan’s Venom (501c3 Nonprofit)Department OperationsLocation RemotePosition Type Volunteer RoleReports To Operations Manager / Director of OperationsPosition OverviewThe Operations Coordinator is responsible for supporting day-to-day operational activities, ensuring tasks, processes, and workflows are organized, tracked, and executed effectively.This role focuses on coordination, communication, and follow-through—ensuring that projects move forward and operational processes run smoothly.Operating at the intersection of execution, organization, and cross-functional coordination, this role is critical to maintaining efficiency and consistency across the organization.Key ResponsibilitiesTask & Workflow CoordinationTrack and manage tasks across teams Ensure assignments are clearly defined and followed through Support workflow organization Operational SupportAssist with day-to-day operations Support execution of projects and initiatives Ensure operational processes are running smoothly Scheduling & CoordinationCoordinate meetings, timelines, and deliverables Ensure alignment across team schedules Support calendar and activity management Communication & Follow-UpFacilitate communication between teams Follow up on tasks, deadlines, and deliverables Ensure accountability and clarity Documentation & TrackingMaintain trackers for Tasks Projects Operational workflows Ensure accurate and up-to-date records Process Support & ConsistencyFollow established operational processes Support process consistency across teams Identify gaps or inefficiencies Cross-Functional CoordinationWork with Operations team Programs Marketing Technology teams Ensure alignment and coordination Problem IdentificationIdentify operational issues or delays Escalate concerns as needed Support resolution of challenges Data & Reporting SupportAssist with basic reporting and tracking Provide updates on task and project status Support operational visibility Organization & File ManagementMaintain organized documentation and files Ensure accessibility of information Flexibility & SupportProvide support across multiple operational needs Adapt to changing priorities Continuous ImprovementIdentify opportunities to improve workflows Support process improvements Enhance operational efficiency Volunteer Commitment ExpectationsEstimated Commitment 10-15 hours per week Flexible schedule Participation in operations meetings required Fully remote Minimum Qualifications1–3 years of experience in Operations support Administrative coordination Project coordination Strong organizational and time management skills Ability to manage multiple tasks Preferred QualificationsExperience with Task tracking tools (e.g., Google Sheets, project management tools) Experience in nonprofit or remote environments Core CompetenciesOrganization & CoordinationManages tasks and workflows effectively Keeps operations structured Execution & Follow-ThroughEnsures tasks are completed Maintains accountability CommunicationCoordinates across teams Ensures clarity Attention to DetailMaintains accurate tracking and documentation Avoids errors Problem SolvingIdentifies issues early Supports resolution AdaptabilityAdjusts to changing priorities Supports multiple needs Work EnvironmentFully remote Collaborative operations environment Fast-paced and execution-focused Important DisclaimerThis is a volunteer role.We are onboarding individuals who are ready to contribute immediately.Please only apply if you are prepared to begin within the next 14 days.