Executive Administrative Assistant

Position Title: Executive Administrative Assistant LOCATION: Marquette REPORTING RELATIONSHIPS Position Reports To: VP – Chief Financial Officer POSITION PURPOSE The Executive Administrative Assistant provides confidential and professional administrative support to the CEO, COO, and CFO to assist in the smooth and efficient executive functioning of the organization. This person will serve as a principal point of contact with the Board of Directors and will help coordinate committee meetings, prepare and keep critical documentation, and facilitate and support other key organizational functions. ESSENTIAL FUNCTIONS AND BASIC DUTIES Provide confidential administrative support. Composes, types, proofreads, edits and distributes routine correspondence and other communications. Prepares or assists in assigned reporting. Act as backup for payroll processing and assist as needed. Retrieve, open, screen and distribute incoming mail and other correspondence. Maintain calendar, schedules and confirms appointments and meetings, make travel and lodging arrangements as necessary. Receive and screen visitors and telephone calls. Coordinate arrangements for and attend Board of Director, Credit Committee and Asset Liability Committee meetings to compose minutes. Act as liaison for members of the Board of Directors. Communicate with members regarding meeting dates and locations, assist with Credit Union business as appropriate. Gather and generate documents for distribution to the Board of Directors, utilizing the board portal platform. Assist in coordinating logistics for all-staff and leadership meetings and events. Utilize Microsoft Office 365 and other standard programs. Utilize red-line functions for editing. Maintain Administrative policies on behalf of the executive team (Section 1000 of the Policy Manual). Centralized ordering of supplies for the Corporate location. PERFORMANCE MEASUREMENTS Maintain confidentiality of information. Meet deadlines related to correspondence. Maintain policies and procedures, reports and minutes. Ensure they are organized, complete and up to date. Maintain appointment calendars efficiently and handle conflicts in a professional manner. Make arrangements as noted above in a timely and cost-effective manner. QUALIFICATIONS Education/Certification: Bachelor’s degree in a business related field or equivalent experience is preferred. Five to eight years of similar or related experience Skills/Abilities: Strong interpersonal and communication skills Adaptability and flexibility Well organized with ability to prioritize Proficiency in Microsoft Office suite Attention to detail Ability to work independently Ability to maintain an effective and efficient workflow PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION Talking: Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly. Average Hearing: Able to hear average or normal conversations and receive ordinary information. Average Visual Abilities: Average, ordinary visual acuity necessary to prepare or inspect documents or products, or operate machinery. Physical Strength: Active work; standing, reaching, kneeling, stooping, bending and manipulating small and large objects most of the time. Requires occasional lifting (>25 lbs). INTENT AND FUNCTION OF JOB DESCRIPTIONS Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well constructed job descriptions are an integral part of any effective compensation system. All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. Job Type: Full-time Pay: $22.75 - $34.12 per hour Expected hours: No more than 40 per week Benefits: 401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Parental leave Retirement plan Tuition reimbursement Vision insurance Schedule: 8 hour shift Work Location: In person