Secretary 7-E8 - Rehabilitation Assistant - Marquette

Job DescriptionAt the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan’s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO .Perform duties to support the site manager and professional staff of Michigan Rehabilitation Services (MRS) to achieve successful outcomes for customers, as well as support for customers and vendors. Coordinate and draft authorizations for payments. Schedule and coordinate meetings and appointments for professional staff, customers, and vendors. Collect and verify medical documentations from doctors, and/or other agencies for professional staff and follow up as needed. Entry of information, track, monitor, prepare reports and letters i.e. Activity Due, Annual Report from Accessible Web Activity and Reporting Environment (AWARE), SIGMA and other State of Michigan software. Interpret policies and procedures to serve customers efficiently, maintain confidential documents and information. Regularly assist site manager on a daily and as needed basis. Act as backup to RA9 to order office supplies for multiple satellite offices as well as the Marquette office. Act as backup to RA9 as vehicle liaison regarding maintaining state vehicle records, mileage logs, ordering, and assuring vehicles are properly maintained. Provide the site manager with budget, activity due, and AWARE reports as needed. Follow up with staff on activity due, outstanding authorizations, and case management reports as directed by the site manager. Provide district wide support when needed as back up to the district RA9. This position operates standard office equipment such as calculators, copier, scanners, computer with appropriate software usage, scanners.There is a possibility of a remote/hybrid schedule based on performance and operational need. However, all work must be performed in Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position.Position DescriptionEmployment and Training Careers pageRequired Education And ExperienceEducationEducational level typically acquired through completion of high school.ExperienceSecretary 7Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.?Secretary E8Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.Additional Requirements And InformationPlease attach a cover letter and detailed resume to your application. Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conduct and will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.The Michigan Department of Labor and Economic Opportunity participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.Applications must be submitted through NEOGOV. If you have questions or need assistance uploading and/or attaching your documents, please contact the NEOGOV applicant support at 855-524-5627.View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdfAccommodationsIf you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.