Office Coordinator

Our client is a full-service locally owned commercial real estate company with over 3.5 m square feet of retail, residential and office space in the DMV. They are seeking an Office Coordinator to handle a blend of accounts payable and front desk responsibilities. While receptionist duties are minimal, the role requires someone to be stationed at the front desk to manage occasional calls, assist with deliveries, and support any meetings that may occur.Weekly schedule- Monday-Thursday 9am-5:30pm Friday 10am-4pmAttire- Business casual (no hoodies, sweatshirts, sneakers or ripped denim M-Th)Print, process (date stamp received) invoices received via e-mail/mail and post-- DailyCode and distribute utilities—as received (all Commercial and Public Space for Residential)Utility trackingAccounts Payable data entryCalendar coordination—MonthlyRequest and maintain Certificates of Insurance for Vendors (and Movers/Projects)Request and maintain Certificates of Insurance for Tenants and track on COI TrackerProcess residential returned checks – as neededMaintain Courier log for outgoing packagesDistribute all incoming mail and packagesGatekeeper’ for all incoming guests / tenant phone calls for property managementFilingAll Accounts Payable check run filingAll pink and white journal entries for all properties/entities weeklyCash receipts and bank reconciliationAccount analysis and wire transfersCreate new books for Pink, White, Cash Receipts, Cash lists, Account Analysis, and Wire Transfers for all AccountantsRemove all financial books from Accountant’s offices and file in the copy room to make room for the newly created books.OfficeEnd of day office close down- lights in reception and conference room offRun dishwasher in kitchen and beverage centerMaintain wink wall monthly with birthdays/anniversaries/HolidaysHandles all maintenance/repair issues for copiers, postage machine, and coffee machinesEnsures copiers are stocked with paper, cleaned, and toner cartridges are replaced as neededOrder and stock all Office and Kitchen suppliesAs requested, order office supplies for Commercial propertiesEnsures that all Mail and Fed Ex items are dropped off downstairs once a day by 5 pmOther duties as assigned