Office Coordinator

Office CoordinatorOur client, a well-respected community builder, is seekind a part time Office Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values consistency, organization and taking pride in being the person who keeps everything neat and running smoothly.The first point of contact for visitors. Behind the scenes ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you'll thrive here.Responsibilities:Office & WorkplaceManage the front desk and serve as the first point of contact for employees, visitors,and vendorsKeep shared spaces tidy, refreshed, and presentable—conference rooms, kitchen,supply areas, and receptionManage weekly orders of office supplies, kitchen supplies, beverages, snacks, andother essentialsRestock and organize the vending machine and ensure everyday office items areavailable and easy to findMaintain a clean and tidy office by regularly resetting kitchens, conference rooms,and shared spaces throughout the dayCoordinate breakfast/lunch orders or meeting catering as neededHandle mail, deliveries, and shipping coordination; assist with basic invoiceprocessing and supply trackingEnsure printers/copiers are stocked (paper, toner coordination) and keep printingstations ready for daily useAct as the go-to person for office-related questions, vendor coordination, andfacility needsInterviews & Candidate ExperienceWelcome interview candidates upon arrival and ensure they feel comfortable andsupportedCoordinate interview day readiness: meeting rooms prepared, water/coffeeavailable, spaces resetPrint and organize interview folders/packets including resumes, schedules, andinterview materialsSupport an interview experience that feels polished, professional, and well-runEvents & Team SupportSupport office and team events by assisting with planning, ordering food/supplies,and day-of setup/cleanupHelp create a positive culture in the office through thoughtful details, organization,and hospitalityAssist with celebrations and team moments (birthdays, milestones, internalgatherings)What You'll Be Doing (Daily)Greeting visitors and candidates and making sure they're supported from arrival todepartureWho You'll Work WithYou'll collaborate closely with employees across the office and coordinate with external partners such as building management, vendors, delivery teams, maintenance partners, and other service providers. This role offers lots of in-person interaction while also giving you the independence to manage your day and take ownership of the office environment.You bring:Strong organizational skills and a high level of initiative-takingA service-minded, solution-oriented approachAbility to create structure and consistency in a busy environmentConfidence in a front-facing role with professional and friendly communicationStrong follow-through—you don't just start tasks, you finish themExperience supporting office events and day-to-day office operationsComfort coordinating vendors and working with building managementExperience supporting interviews, candidate experience, or team schedulingmaterialsYour Track RecordYou bring positive energy and help others feel comfortable the moment they walk inYou're reliable, consistent, and proud of creating a workspace that feels welcomingand polishedYou take initiative and naturally notice what needs to be refilled, organized, cleaned,or improvedScheduleThis is a part-time (32 hours/week) role, working Monday – Thursday from 8:30 – 5:00 pm at our corporate office in Bethesda, Maryland. This role does not offer remote workopportunities.The anticipated annual salary range for this position is approx $55,000 plus applicable bonuses.Our client offers a comprehensive benefits package that includes health insurance, retirement savings plans, paid time off, and other employee programs