Legal Secretary – IP/Trademark

SummaryThis position provides high-level administrative support to litigation and transactional trademark and copyright attorneys. Must have advanced knowledge of federal court protocols and rules. To succeed in this role, candidates must be independent, have a can-do spirit, and be able to manage multiple projects and tasks. Considerable experience in litigation, trademarks, and trademark prosecution is essential in this role. This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor and assigned attorneys. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions, or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to one of Hanson Bridgett's six office locations. Responsibilities and DutiesPrepare correspondence, memos, and other legal documents as directed.Assist with document review, proofreading, and editing of legal documents.Conduct trademark investigations about adverse parties.Communicate with clients and trademark team about deadlines and filings.Ensure the orderly management of client files; transmit physical documents to the records department.Create various spreadsheets and project sheets to track team assignments and client requests. Work closely with the docketing specialist to ensure deadlines are properly calendared.Handle confidential information with discretion and maintain data integrity.Complete conflicts checks through the electronic intake system and draft engagement letters.Coordinate meetings, appointments, conferences, and travel arrangements.Prepare monthly expense reports for attorneys. Assist with the preparation and filing of notices of opposition, petitions for cancellation, extensions of time to oppose, and other ESTTA filings.Maintain electronic files and keep attorneys updated on case status.Maintain accurate and up-to-date records using iManage.Assist with the billing and invoicing processOther duties as assigned.Required Skills, Abilities, and Qualifications3+ years of experience as a legal secretary in trademark law. Deep knowledge of trademark procedures, terminology, and concepts.Knowledge of court rules and civil procedures in Federal courts, including experience with e-filing; knowledge of TTAB filing procedures. Highly organized and able to handle a heavy IP desk, including managing calendars and prioritizing workload. Proficiency in MS Office Suite and legal software for document management.Strong organizational and time management skills with attention to detail.Clear and professional communication skills. SalaryHanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $85,000 - $95,000, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.