Administrative Assistant II

Posting DetailsPosting Details LogoInstitutionDakota State UniversityWorking TitleAdministrative Assistant IIPosting NumberCSA02659PDepartmentDSU-Graduate SchoolPhysical Location of Position (City)MadisonPosting TextThe Office of Graduate Studies at Dakota State University is seeking a detail-oriented and driven Administrative Assistant II to support the operations of our graduate programs. This role is essential in ensuring the smooth coordination of doctoral admissions, program tracking, event planning, and communication with and between the Graduate community. The ideal candidate will be highly organized, collaborative, and committed to supporting graduate education.Key Responsibilities:Provide administrative support to graduate program committees, including:Creating evaluation rubrics for reviewing doctoral candidatesPreparing and organizing application files for reviewMonitoring committee progress to ensure timely application evaluationsManage communications related to admissions:Send admission decision lettersTrack student acceptances and enrollment decisionsRun reports to monitor program inquiries, student progress, and enrollment trendsProcess graduate applications not made to a degree or certificate programReview and organize admission, enrollment, and other student and program progress dataOrganize and announce dissertation defensesTrack and maintain records of graduate assistantships, and screen candidates for placementSupervise graduate assistants in graduate officePlan and coordinate doctoral residency agendas and other Graduate Studies eventsManage dissertation dissemination and doctoral candidate final completion processProcess travel reimbursements and departmental purchasesCollaborate with graduate counselors and marketing staff to develop and execute communication plans for prospective and current studentsQualifications:Team oriented and collaborativeExceptional customer service skillsHigh attention to detail and accuracy in all tasksStrong leadership, organizational and management skillsProficiency in Microsoft Office Suite and data reporting toolsExcellent written and verbal communication skillsAbility to work independently and collaboratively across departmentsMust be authorized to work in the U.S. Sponsorship is not available for this position.Benefits:Flexible benefits package - health, dental, vision, life insurance, short-term disability, hospital indemnity insurance, flexible spending account, health savings account, health reimbursement account.South Dakota Retirement System. Employees receive 6% fully matched contributions from SDRS and are vested after three years of service.Paid time off - full time 12-month employees earn 15 days per year of annual leave and 14 days of sick leave per year. In addition, employees receive 11 federal paid holidays.Reduced tuition for education.Professional liability coveragePaid family leaveHow to ApplyDSU accepts applications through an on-line employment site. To apply, visit https://yourfuture.sdbor.edu. Please submit a cover letter, resume, and a list of at least three references. For questions concerning the position, contact Alicia Entringer at alicia.entringer@dsu.eduApplications will begin to be reviewed immediately and continue until the position is filled.Posting Date04/08/2026Closing DateOpen Until FilledNoFirst Consideration DateAdvertised SalaryCSA Pay Grade GH: Starting at $22.98/hourDuration of the Term12 monthsIf Other, describe durationAppointment Percent100%Work Hours8am - 5pmTypical Hours Worked Per WeekAppointment TypeRegularScope of SearchExternal (includes Internal)If internal, define scope of searchThis position requiresNo RequirementIf other, please indicateDepartment Description and Cultural ExpectationsIn addition to the exciting professional opportunities at Dakota State University, employees will have the privilege of enjoying the benefits of Madison, South Dakota. Nestled in the heart of the state, Madison offers a unique blend of small-town charm and modern amenities, creating an ideal environment for work-life balance.The city boasts a range of recreational activities, from picturesque parks to outdoor events, fostering a sense of community engagement and well-being. Madison's scenic landscapes and proximity to nearby lakes provide ample opportunities for outdoor enthusiasts, whether it be fishing, hiking, or simply enjoying the beauty of the great outdoors.Madison's location within South Dakota provides easy access to larger cities, cultural events, and regional attractions. Madison is only a short 50 minute drive from South Dakota's largest city, Sioux Falls.Equal Employment Opportunity StatementDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and DSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing DSU-HumanResources@dsu.eduE-Verify, EOE.Contact Information