Administrative Assistant II

Administrative Assistant IIThe Office of Graduate Studies at Dakota State University is seeking a detail-oriented and driven Administrative Assistant II to support the operations of our graduate programs. This role is essential in ensuring the smooth coordination of doctoral admissions, program tracking, event planning, and communication with and between the Graduate community. The ideal candidate will be highly organized, collaborative, and committed to supporting graduate education. Key Responsibilities: Provide administrative support to graduate program committees, including: Creating evaluation rubrics for reviewing doctoral candidates Preparing and organizing application files for review Monitoring committee progress to ensure timely application evaluations Manage communications related to admissions: Send admission decision letters Track student acceptances and enrollment decisions Run reports to monitor program inquiries, student progress, and enrollment trends Process graduate applications not made to a degree or certificate program Review and organize admission, enrollment, and other student and program progress data Organize and announce dissertation defenses Track and maintain records of graduate assistantships, and screen candidates for placement Supervise graduate assistants in graduate office Plan and coordinate doctoral residency agendas and other Graduate Studies events Manage dissertation dissemination and doctoral candidate final completion process Process travel reimbursements and departmental purchases Collaborate with graduate counselors and marketing staff to develop and execute communication plans for prospective and current students Qualifications: Team oriented and collaborative Exceptional customer service skills High attention to detail and accuracy in all tasks Strong leadership, organizational and management skills Proficiency in Microsoft Office Suite and data reporting tools Excellent written and verbal communication skills Ability to work independently and collaboratively across departments Must be authorized to work in the U.S. Sponsorship is not available for this position. Benefits: Flexible benefits package health, dental, vision, life insurance, short-term disability, hospital indemnity insurance, flexible spending account, health savings account, health reimbursement account. South Dakota Retirement System. Employees receive 6% fully matched contributions from SDRS and are vested after three years of service. Paid time off full time 12-month employees earn 15 days per year of annual leave and 14 days of sick leave per year. In addition, employees receive 11 federal paid holidays. Reduced tuition for education. Professional liability coverage Paid family leave How to Apply: DSU accepts applications through an on-line employment site. To apply, visit yourfuture.sdbor.edu. Please submit a cover letter, resume, and a list of at least three references. For questions concerning the position, contact Alicia Entringer at alicia.entringer@dsu.edu. Applications will begin to be reviewed immediately and continue until the position is filled. Posting Date - 04/08/2026 Duration of the Term - 12 months Work Hours - 8am 5pm Department Description and Cultural Expectations - In addition to the exciting professional opportunities at Dakota State University, employees will have the privilege of enjoying the benefits of Madison, South Dakota. Nestled in the heart of the state, Madison offers a unique blend of small-town charm and modern amenities, creating an ideal environment for work-life balance. The city boasts a range of recreational activities, from picturesque parks to outdoor events, fostering a sense of community engagement and well-being. Madison's scenic landscapes and proximity to nearby lakes provide ample opportunities for outdoor enthusiasts, whether it be fishing, hiking, or simply enjoying the beauty of the great outdoors. Madison's location within South Dakota provides easy access to larger cities, cultural events, and regional attractions. Madison is only a short 50 minute drive from South Dakota's largest city, Sioux Falls. Equal Employment Opportunity Statement - DSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and DSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing DSU -HumanResources@dsu.edu. E-Verify, EOE.