Executive Travel Manager

LaSalle Network is hiring on behalf of a thriving technology start up in downtown Chicago, seeking an Executive Travel Manager, due to growth! In this role, you will act as the primary coordinator for all company travel, overseeing every stage of the process from planning through completion. You’ll handle logistics such as airfare, lodging, transportation, and backup arrangements to ensure everything runs smoothly.You’ll actively track travel plans, make adjustments as situations evolve, and deliver a seamless experience for executives and team members. In addition, you’ll provide administrative support to the CEO’s office and collaborate with other teams when travel activity is lighter.This position calls for strong organizational skills, attention to detail, quick responsiveness, and the ability to anticipate needs before they surface.Key ResponsibilitiesOversee a high volume of complex travel arrangements for executives, including the CEO, as well as employeesArrange domestic and international travel, including flights, accommodations, visas when required, and detailed itinerariesStrategically plan routes and schedules to balance efficiency, cost, and executive expectationsPrepare clear, comprehensive travel itineraries for easy referenceKeep a close watch on travel schedules, including delays, cancellations, or last-minute changeTake initiative to rebook or adjust plans promptly, including outside standard working hours when necessaryMaintain clear and consistent communication with travelers before and during tripsEnsure a smooth, hassle-free travel experience at all timesAdhere to company approval processes before finalizing travel bookingsGather, organize, and submit travel-related receipts to Finance promptlyAccurately document expenses with clear descriptions and purposesMaintain detailed and organized records with a high level of precisionWork closely with Finance to ensure adherence to company policies and reporting requirementsBuild and maintain strong relationships with airlines, hotels, and other travel providersArrange reliable, high-quality ground transportation servicesCoordinate private aviation options when necessaryNegotiate preferred pricing and service terms when applicableManage time zones, connections, and international travel requirements with accuracyEnsure all reservations, confirmations, and communications are correct and completeKeep organized records of traveler preferences and historyAnticipate potential challenges and resolve them proactivelyProvide administrative assistance to the CEO during periods of lower travel demandSupport scheduling, coordination, and special projects as neededHandle confidential information with professionalism and discretionExperience5+ years in corporate travel coordination, executive support, or a similar roleProven experience managing frequent, complex travel for senior leadersFamiliarity with international travel logistics strongly preferredEstablished relationships with travel vendors (airlines, car services, private aviation, etc.) requiredStrong attention to detail and commitment to accuracyExcellent organizational and time management abilitiesSolid understanding of time zones and global travel considerationsAbility to respond quickly and work with urgency, including outside normal hoursEffective communication and problem-solving skillsProactive, resourceful, and solutions-oriented approachHigh level of professionalism and discretionKey DetailsLocation: Downtown Chicago, On-sitePay: $110,000-135,000 + bonus eligibilityBenefits: Comprehensive benefits including health, dental and vision, flex PTO, 401k.If you are interested and meet the minimum requirements, apply today!Rachel HolmesPrincipal, LaSalle NetworkLaSalle Network is an Equal Opportunity Employer m/f/d/v.LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's Compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.All assignments are at-will and their duration is subject to change.