Project Coordinator

Texas AirSystems has been shaping the HVAC landscape in Texas for over four decades. With 500+ team members and seven offices statewide, we partner with over 60 leading manufacturers to deliver custom, high-performance solutions that stand the test of time.Here, your work matters. You’ll be part of a team that values collaboration, rewards curiosity, and gives you the tools to keep growing. Whether you’re just getting started or looking for your next big challenge, this is a place where you can thrive and make a real impact.The Project Coordinator role is responsible for assisting Technical Project Managers with tracking, updating, and disseminating of project details for large-scale National Account commercial heating, ventilation, and air conditioning (HVAC) equipment projects. They will monitor the overall progress of projects to be sure milestones are on track. This will be achieved by working closely with our National Accounts team to learn our processes and ultimately deliver on our high standards for customer satisfaction and success.ResponsibilitiesAbility to support East coast and West coast projects as required including but not limited to project calls and site visits.Establishing a professional relationship with National Account CustomerUnderstanding key stakeholder roles and their responsibilitiesPlan and manage team goals, project schedules and new informationCommunicating with customers and their representatives; including building owners, mechanical contractors, other trades, subcontractors, and field staffAssist with coordination of onsite equipment delivery specificsSupervise current projects and coordinate all team members to keep workflow on trackAiding the project management team with gathering requested documentation from our customers (equipment manuals, spare parts, and filter lists)Track and ensure timely invoicing of projectsAssist with monitoring and tracking job costs for accurate reportingAttend and provide feedback as required on project specific contractor meetingsInterfacing between multiple players to maintain project milestone date accuracyAttending regular internal and external meetings to provide updates and feedback as requiredContributing to the building of processes and procedures for new accountsVisit jobsites and factories to gain a better understanding of our equipment, industry, and customer.Shadow project managers and participates in CMS provided training classesOpportunity to be a part of a growing new team and assist with setting standards and implementing, streamlining, and creating new processes.Advancement opportunitiesQualificationsMust be Highly Proficient in Microsoft Excel Minimum of two (2) years of administrative experience in high volume, fast-paced and high-pressure work environment. HVAC and/or construction-related experience is a plus. This position works in a typical office environment with occasional visits to job sites.The Project Coordinator must have exceptional written and verbal communications skills. Candidate must demonstrate the ability and willingness to communicate clearly, concisely, and diplomatically. Outstanding attention to detail, willingness to collaborate in a team setting, and excellent organizational skills are critical in a culture valuing honesty, integrity, dedication, resourcefulness, independence, and taking ownership. Candidate must have the ability to develop and maintain deep customer and stakeholder relationships based on trust. Candidates must be passionate about helping our customers achieve success and must continually strive to improve their understanding of our customers to provide first-class customer service.Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.