Family and Personal Assistant (Houston)

***Although position is remote, the successful incumbent has to be local to Houston, TX, to run family errands.Position OverviewA private family is seeking a highly organized, proactive, and personable Personal & Family Assistant to support a busy household lifestyle that includes family and teenage activities, community involvement, philanthropy, and frequent travel. This role combines household management, travel coordination, scheduling, administrative support, and personal assistance responsibilities across multiple residences.The ideal candidate is detail-oriented, resourceful, discreet, and able to anticipate needs while maintaining strong communication and follow-through. The ability to multitask, prioritize effectively, and adapt to changing needs is essential.Key ResponsibilitiesHousehold ManagementSupport the day-to-day operations and upkeep of multiple residences by:Scheduling and coordinating household vendors and service providers, including maintenance, repairs, cleaning services, pest control, pool services, appliance maintenance, pet care appointments, and other household needsCoordinating access to homes for vendors and service providers in partnership with household staffMonitoring invoices, memberships, subscriptions, utilities, and recurring household expenses to ensure timely payment or enrollment in auto-pay servicesAssisting with insurance-related coordination for homes and vehiclesCoordinating property tax documentation and related administrative matters with vendors and accountantsSupporting communication and coordination with house managers and vendors for maintenance projects and repairs at secondary residencesAssisting with travel-related logistics for family stays at other residences, including transportation, reservations, and activity planningFamily & Schedule CoordinationManage and organize household mail and identify items requiring attentionMaintain and coordinate calendars for family members, ensuring appointments, activities, and events are communicated appropriatelySchedule personal, medical, school, and extracurricular appointments as requestedRun personal errands, including grocery shopping, pharmacy pickups, and other household-related tasksAssist with teenage schedules, transportation coordination, and activity logisticsHelp plan and coordinate family events, holidays, celebrations, and vacationsAdministrative & Personal AssistanceMonitor and assist with select personal and business-related administrative tasks, including email management, expense reports, benefits coordination, and document organizationCoordinate with executive or business assistants regarding scheduling and expense-related mattersArrange domestic and international travel, including flights, hotels, transportation, dining reservations, and itinerariesManage bill payments, online payments, and check processing for personal expenses and accountsCoordinate with banking representatives regarding wires, payments, and account-related requestsAssist with gathering and organizing documentation for tax preparation and filingsCoordinate maintenance, registration renewals, inspections, and service appointments for personal vehiclesAssist with ticket purchases, event coordination, charitable giving, and other personal projects as requestedQualificationsPrevious experience in personal assistance, executive assistance, household management, or family office support preferredExceptional organizational and multitasking skillsStrong communication skills with a high level of professionalism and discretionAbility to work independently, anticipate needs, and solve problems proactivelyTech-savvy with proficiency in calendars, email, spreadsheets, and online payment systemsComfortable managing confidential and sensitive informationFlexible schedule with the ability to assist in person when neededWork Environment & ScheduleFlexible work arrangement with a combination of remote support and in-person responsibilities as neededCandidate should be available to visit residences, run errands, coordinate vendors, and provide hands-on support when requiredThis role requires a proactive, service-oriented mindset and the ability to work closely with family members and trusted advisors to ensure smooth daily operations