Personal Assistant - Horse Racing

The ideal candidate will be responsible for a range of activities which will assist this organization's leadership (UHNW Family Office). You must have experience with race horses or horse racing to be considered. You must live in, or be open to relocating to, the Greater Houston area and have at least 5 years of experience as a Personal Assistant to be considered. The office location is near 290 & HollisterESSENTIAL RESPONSIBILITIESHandle tasks such as organizing meals, grocery shopping, mail pickup, packing and unpacking during travel, organizing laundry when traveling, and other administrative workCoordinate and make travel arrangements to include, but not limited to, booking hotels, drivers and car services, plan itineraries, make reservations at restaurants, and pre-stock items needed. Coordinate plane catering as needed.Event Planning – plan events and catering, invitations, and decorations and handle all RSVPsMaintain schedules and calendars for the household both written and digitalMaintain inventories of goods, update with insurance company, and keep binders with pictures and item receiptsRun various errands during the week and occasionally on weekendsManage household, including scheduling and overseeing regular services, deliveries, and installationsLiaise with the Family Office and the other company personnel as neededManage vehicle maintenance regarding insurance, inspections, oil changes, gas and registrationsManage all routine house maintenance items – keep schedule of items requiring routine maintenanceMaintain tickets/suites for all sports and eventsMaintain pet care – vet appointments, feed, schedule weekly bathing, take to all vet appointments and housesit when neededMail – open daily and sort and respond as needed; make returns as neededPurchasing as needed for the house.Screen and return phone calls and follow up on purchases and returnOther duties may be assignedQUALIFICATIONSThree (3) to ten (10) years related experienceDemonstrate utmost confidentiality and discretionStrong interpersonal skillsExcellent verbal and written communication skillsMust be very flexible, hands on, and a multitaskerMust have excellent attention to detail and excellent organizational skillsProactive, always looking ahead at what needs to be doneExcellent follow-up skillsMust have a solid ability to problem solve, think creatively as new projects and challenges ariseMust have a strong sense of ownership and accountabilityResourceful and know when/where to seek help or adviceTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.(For optimum performance, the jobholder in this position would be expected to demonstrate appropriate knowledge, skills, and abilities in the listed areas.)CERTIFICATES, LICENSES, AND REGISTRATIONS *Valid driver’s license and passport.PHYSICAL REQUIREMENTSThe physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the work day; and frequently access, input, and retrieve information from the computer and other office productivity devices. The associate is regularly required to move about the office and around the corporate campus. The associate is occasionally required to travel to other sites, including out-of-state, where applicable, for business. The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. While the job is generally performed in an office environment, the associate is occasionally exposed to wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, and outside weather conditions. The noise level in the office environment is typically quiet, but the associate may be occasionally exposed to loud noise levels.TRAVEL REQUIREDMinimal travel is required for this position (up to 20% of the time).*Legally authorized to work in the United States, without Sponsorship