Project Service Accountant

About the Company For over 75 years, Stiles has been a leader in commercial real estate across the Southeast. Headquartered in downtown Fort Lauderdale, we're a full-service firm with expertise in development, construction, architecture, realty, and property management — plus specialties in financing, acquisitions, and repositioning. With over 50 million square feet of projects delivered, our award-winning work has helped shape skylines and communities alike. Be part of a team that invests, builds, and manages with purpose.This position reports to lead project manager and assists in the preparation and execution of financial management of project budgets, costs, and billings. This position also ensures contracts and change orders are processed efficiently. This position is responsible for collecting and organizing documentation related to contractual and financial management of the project.Completing project set-up and setting up project budget and schedule of values.Reviewing job cost audit and variance reports to ensure the job is staying within budget. Helping the project manager prepare for internal monthly financial reviews.Receiving, reviewing, coding and routing vendor invoices to project manager via Accounting.Tracking all utilities by unit for opening, payment, and turnover of units.Assisting the project manager in the preparation and submission of the monthly draw request package including gathering and preparation of supporting documentation, tying line items, and balancing Billings and Budgets.Maintaining the deadlines for the project team and subcontractors for owner draw cycle including sub change order entry and owner change order entry.Preparing sub draws for project team review and approval.Assembling back-up for billing including all GC invoicing packages and other miscellaneous invoicing, and subcontractor billings.Preparing information for Project Manager to complete the Owner G702 and G703 and as may be required by Owner/Lender.Ensuring timely assembly and submission of Owner draw for Project Manager approval and routes through DocuSign for execution.Collecting and screening insurance certificates and tracking expirations, coordinating with Risk Manager for exceptions and processing.Ensuring subcontractor bonding is in place per company limits and tracking documentation of the same.Tracking OCIP/CCIP enrollments and credits and coordinate with OCIP/CCIP administrator for the same.Review, prepare and route for execution subcontractor change orders and ensure change orders are organized in the sub back-up in subcontractor billing systems such as Textura, Trimble Pay, and Procore Pay.Assisting project team and subcontractor with compliance with Owner Direct Purchase programs.Participating in project staff meetings.Actively managing subcontractor payment holds in subcontractor billing systems and coordinating with project staff for releases of the same.Applicant must have a strong working knowledge of general contractor processes and procedures including familiarity with AIA documents, change orders, sub-contractor applications, retention calculation and must possess strong analytical skills and be capable of presenting financial reporting in a manner easily comprehended.Candidate must have the ability to form strong working relationships with owners, owner's reps, project managers, superintendents, sub-contractors, vendors, and internal associates.Computer SkillsExcellent Excel skills are a must including the ability to create and maintain multiple spreadsheets and create formulas. Microsoft Outlook and Word efficiency is a must. Familiarity with project management and financial management software such as Sage, Procore, Textura, Trimble Pay, Procore Pay, Timberscan, and MyCOI. Familiarity with PDF editing tools and PowerPoint are a plus.We are committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.