Office Manager with ABA experience

The Office Manager oversee the general office operations to ensure overall organizational effectiveness, efficiency and safety. Other responsibilities include providing high-quality administrative/clerical support to the Executive Director in managing office operating cost/budget estimates, streamline business, manage internal/external communication with staff, clients, vendors, partnering with human resources and overseeing scheduling department. Develop, plan, organize, and control the entire office administration, resulting in effective, efficient, professional and well-organized office processes Develop/introduce office policies, rules, and regulations as required and ensure all employees adhere to them Manage the clerical aspect of the organization and coordinate it with every department Prepare reports and assist in correspondence and letter writing as required Coordinate with Accounting to develop budgets for supplies and implement them accordingly and ensure supplies are stocked Maintain a clean, safe, and secure working environment Establish office routine and filing system/procedures for company, client, and staff information/file use (via email, phone, text) storage, protection, retention, record disposal, retrieval according to HIPPA, confidentiality and applicable state/federal laws Manage contract and price negotiations with office vendors, landlord, service providers and office lease Manage mailing, shipping, acquisition of supplies/equipment, get required permits, and errands Coordinate with IT and applicable vendors to ensure all office equipment (including PCs, laptops, tablets, and applicable company properties) are operating, repaired, and . Manage, organize, and schedule meetings and appointments Marketing and business development: Assist and manage in Website development; correspond with visitors, printing-distributing flyers, business cards, promotional products, or services Project planning/programming for company events (e.g., Halloween and Christmas event) Responsible for opening and closing the office Requirements: Key skills & proficiency · A minimum of 3 years of experience in Office Management, with ABA agency experience preferred · Key characteristics: Bilingual in Spanish or Vietnamese is a plus · Must have reliable transportation to travel as needed. · Must have a valid driver’s license and auto insurance coverage, which must be maintained during employment. Job Type: Full-time Pay: $24.00 - $27.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Professional development assistance Referral program Retirement plan Vision insurance Schedule: Monday to Friday Ability to Relocate: Costa Mesa, CA 92626: Relocate before starting work (Required) Work Location: In person