Office Manager

DescriptionPosition at Clarvida - CaliforniaJob Title: Office ManagerLocation: Tustin, CAEmployment Type: PermanentSalary: $28.00-$29.00 /hourDate Posted: April 24, 2026About the RoleThe Office Manager is responsible for managing, leading and coordinating the office staff and administrative services at a site(s), office or program which may include facilities management, operational initiatives and general office administration services; which may include the reception area, client / vendor greeting, client / office billing, file maintenance, internal accounting, computer and understanding of office/program services.ESSENTIAL JOB FUNCTIONS AND REQUIREMENTSAnalyzes and organizes office operations and procedures such as distributions of forms, typing, flow of correspondence, filing, requisition of supplies, client billing, and other clerical/administrative servicesEvaluates office production, revises procedures, or devises new forms to improve efficiency or workflowEstablishes uniform correspondence procedures and style practices, including managing petty cashFormulates procedures for systematic retention, protection, retrieval, transfer and disposal of recordsConsults with superior on a regular basis to keep him/her up to date on administrative issues and needsResponsible for assignment of duties, approval of expenses and timecards, performance management and personnel actions, and serving as resources for consultation and advice for clerical/administrative staffFacilitates regular meetings to ensure staff is well-informedResponsible for adhering to department budget and participates in development of suchReviews the monthly budget report and advise superiors of accounts over or under budgetRetrievers, organizes and creates financial and tracking reports for items such as employee and programming expenses and reconciling of invoices / client invoicing for guidance of managementEnsures reception area and office/program is clean, organized and office equipment operates properlyCoordinates facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.)Participates in program staff and planning meetings as required and may take minutes for such meetingsAttends UR and county/state and other agency meetings as requiredMay perform the duties primarily performed by the clerical staff supervised on a limited basisCompletes special projects and reports assignedOther duties as assigned or necessary to support your program and/or the companyQUALIFICATIONSBachelor's degree or associate degree preferredExtensive office management experience may be considered equivalent to educationCompetitive salaries & benefits• Paid Vacation Days (1st year 12 days; increases with tenure)• Paid Sick Days (Accrual per pay period)• 10 Paid Holidays (including Day after Thanksgiving)• Medical, Dental, Vision including a Health Savings Account or FSA• Health, Dependent and Transportation Flexible Spending Accounts• Basic and Optional Life Insurance for Employee, Spouse and/or Dependents• 401KPerks @ Clarvida (student loan refinancing, pet insurance, Verizon wireless discount, movie, hotel, concert and sporting event discounts)*benefits may vary based on Position/State/CountyApplication Deadline: Applications will be reviewed on a rolling basis until the position is filled.If you're #readytowork we are #readytohire! Now hiring!Not the job you're looking for?Clarvida has a variety of positions in various locations; please go tohttps://www.clarvida.com/working-at-clarvidaTo Learn More About Us:Clarvida @ http://www.clarvida.com/mission-vision-and-values/Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.