Facilities Manager

Overview: Located in Waltham, Lincoln, and Wayland, Massachusetts, Carroll School is an independent day school that serves students with language-based learning differences, such as dyslexia. Carroll School empowers children to become academically skilled students who are strong self-advocates and confident lifelong learners prepared to enter other academic settings. Carroll is an inclusive community committed to embracing diverse strengths, identities, and lived experiences in order to give each child what they most need to thrive.Diversity is essential at Carroll. Creating a diverse workforce and an inclusive workplace is an important part of our mission that fosters greater creativity, innovation, and connection to the communities we serve. Research shows that people from underrepresented groups apply to jobs only if they meet 100% of the qualifications. Carroll School encourages you to break that statistic and apply as it's rare to find applicants who meet all the qualifications. We look forward to receiving your application.Carroll School is an equal opportunity employer that offers competitive salaries and benefits, including comprehensive professional development opportunities.Position Summary:The Facilities Manager reports to the Director of Facilities and is someone who is eager to lead and roll up their sleeves to ensure the school is operating efficiently. The ideal candidate can both motivate others and assist in completing maintenance work. This role is responsible for campus safety and the daily management of all equipment and facilities across three separate campuses. Some evening and weekend work will be required.Responsibilities:Supervise and execute the ongoing day-to-day maintenance of school buildings and equipment. With the Director of Facilities, set priorities based on institutional needs.Oversee the general safety and security of the school; coordinate all aspects of emergency drills (training, scheduling, executing, communicating etc.)Ensure and participate in the maintenance of campus exterior spaces including snow removal, landscaping, play areas, roadways, etc. and create an ongoing plan for logistical and aesthetic improvements across three campusesAssist the Director of Facilities in evaluating vendors, preparing proposals and soliciting bids or contract services; oversee vendors and contractors when work is being done; review purchase orders, invoices and contracts; provide work progress updatesEnsure compliance with state/local regulations, including inspections, permitting, etc.; determine impact of new regulations and recommend appropriate policies and proceduresAssist the Director of Facilities in managing significant capital projectsCoordinate preparation and execution of set up/clean up for school events; ensure adequate Buildings and Grounds staffing at all eventsManage school vehicle fleet (i.e. repairs, safety inspections, replacement cycle, etc.)Oversee outsourced services (including cleaners, landscapers, gardeners, etc.)Manage staffing and safety requirements during every school day drop-off and pick-up of students and other transportation needs for the schoolPerform other duties as assignedRequirementsBachelor's degree and five to ten years experience and/or training; CSL license or other related certification a plusProgressive experience in the field of facilities managementKnowledge of methods and materials used in grounds keeping, landscape area construction, and maintenance workExperience with horticulture, landscape design, irrigation systems and high-end exterior grounds maintenance a plusExtensive knowledge of campus safety and security as well as state and federal code requirements including OSHAFamiliarity with permitting processes and procurementAbility to manage budgets and project timelinesPossess a high level of integrity, a strong work ethic and professional demeanorStrong organizational and leadership skills; ability to prioritize and address time-sensitive requests in a professional and thorough mannerExcellent interpersonal and written/oral communication skills with staff, colleagues, vendors and contractorsStrong attention to detail and ability to think proactively; initiative to see and implement improvements with an attitude to exceed expectationsAbility to drive school vehicles, traverse campus on foot, lift up to 50 lbsKnowledge of digital ticketing/work order systems; comfortable with technologyPassion for the Carroll School's mission; prior experience in a school environment a plusThe Carroll School offers a competitive salary and benefits package. Exact salary offered is dependent on educational credentials and years of experience