Part-Time Administrative Assistant, Office of Student Life

OFFICE OF STUDENT LIFE ADMIN (BL-DSAA-IUBLA)The Office of Student Life is focused on building a strong foundation to ensure every student's Indiana University experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and multiple departments aim to help students navigate their time at Indiana University (IU), providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.Department Specific ResponsibilitiesServe as secondary point of contact for calls and visitors to the Dean of Students Office , respond to inquiries and requests and make referrals to appropriate individual or University offices. Covers the front desk consistently. Tracks schedules for occupants in the Dean Of Students (DOS) suite and communicate with other admins and student employees for awareness Maintains holiday schedule/coverage Assists with training and support for student workers staffing the front desk. Coordinates office operations such as supply ordering, printer/copier maintenance, conference room activities and scheduling, maintaining parking passes and general suite facilities maintenance.Orders office supplies such as candy, water bottles, etc. for students and guestsAssists with administrative needs related to the daily operations, planning, and implementation of various or multiple student services initiatives. Performs duties such as attending the front desk, answering phones and email, and delivering messages and mail.Serves as a liaison to campus partners for cross-departmental student services initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.Serves as the Dean of Students point of contact for the Indiana Memorial Union. Maintains Teams folder.Prepares and sends sensitive and confidential communications on behalf of the Dean of Students. Provides administrative support for Associate Vice Chancellor(s) and Deans and Directors as necessary for the Dean of Students Office exercising confidentiality, tact, diplomacy and strong customer service. Schedules and confirms appointments, manage calendars, evaluate requests for meetings, and schedule travel arrangements for Associate Vice Chancellor(s) and deans/directors as needed. Assists with special projects; conducts research projects on student life initiatives as assigned by the Associate Vice Chancellor (ASVC), prepares routine and non-routine reports including gathering and summarizing data. Maintains strict confidentiality and greet all guest and callers with a calm and respectful demeanor. Provides assistance to student participants, stakeholders, faculty, and/or staff. Acts as a resource by analyzing information, providing documentation and preparing reports. Accurately maintains electronic records and databases. Assists with daily scheduling, training and gathering of student feedback. May prepare and disseminate handouts, presentations, or other materials. Assists in maintaining IUBDOS email account.Organizes Deans Advisory Council events for about 20 students monthly.Assists with DOS correspondence.Assists in organizing smaller events and small/large retreats.Assists in organizing and executing Dean's suite events such as Souper Bowl.Occasionally assist with deans and director's travel .Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.EDUCATIONRequired:High school diploma or equivalent (such as GED)RequiredWORK EXPERIENCE2 years of in office environment, higher education or related field.SkillsRequiredExcellent organizational skillsStrong verbal communication and listening skillsEffective interpersonal skillsMaintains a high degree of professionalismDemonstrates ability to maintain confidential information Indiana University Bloomington.This is an in person position.$20.00 per hourMaximum of 29 hours per week.For full-time staff employees, Indiana University offers a wide array of benefits including:Comprehensive medical and dental insuranceHealth savings account with generous IU contributionsHealthcare and dependent care flexible spending accountsBasic group life insurance paid by IUVoluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insuranceBase retirement plan with generous IU contributions, subject to vestingVoluntary supplemental retirement plan optionsTuition subsidy for employees and family members taking IU courses10 paid holidays plus a paid winter break each yearGenerous paid time off plansPaid leave for new parents and IU-sponsored volunteer eventsEmployee assistance program (EAP)Learn more about our benefits by reviewing the IU Benefit Programs Brochure.Career Level: Part Time EmployeeFLSA: NonexemptJob Function: Part Time EmployeeJob Family: Part Time EmployeeClick here to learn more about Indiana University's Job Framework.This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Request SupportTelephone: 812-856-1234