Part-Time Office Assistant

The Office Assistant supports day‑to‑day workplace operations in a highly client‑facing environment by serving as a welcoming first point of contact for guests, providing hands‑on support for internal and client meetings, and acting as a liaison between internal teams and building management. This role is essential to creating professional, highly-efficient, and well‑coordinated office experience.The schedule varies week-to-week and requires flexibility to accommodate meetings with notice a week in advance. Key ResponsibilitiesGuest & Front‑of‑House ManagementGreet and assist visitors, clients, and vendors in a professional and courteous mannerManage guest check‑in proceduresCoordinate with hosts to ensure a smooth guest experienceMaintain a professional, hospitality‑driven guest experience aligned with client expectations and brand standardsMaintain common areas to ensure a clean, organized, and welcoming environmentMeeting & Event SupportAssist with meeting room setup, AV equipment, and supply readinessCoordinate catering, refreshments, and room scheduling for meetings and on‑site eventsProvide end‑to‑end support for client meetings, including greeting attendees, coordinating room readiness, and partnering with meeting hosts to keep schedules running smoothlyProvide basic troubleshooting support for conference room technology or escalate issues as neededEnsure meeting spaces are reset and ready for subsequent useLiaison with Building ManagementServe as a point of contact between the office and building management for facilities‑related needsSubmit and track building service requests (e.g., HVAC, lighting, cleaning, access)Coordinate vendor access and escort as requiredOffice & Administrative SupportAssist with general administrative tasks such as ordering office supplies and maintaining inventorySupport space‑related initiatives such as moves, or reconfigurationsProvide ad hoc support to workplace, facilities, or operations teams as neededQualificationsRequiredHigh school diploma or equivalent1–3 years of experience in an office, administrative, hospitality, or facilities support roleStrong customer service and interpersonal skillsAbility to manage multiple tasks and priorities in a fast‑paced environmentProficiency with Microsoft Office (Outlook, Teams, Word, Excel)PreferredExperience working in a corporate office or multi‑tenant buildingFamiliarity with conference room AV systems and meeting technologyExperience coordinating with property management or external vendorsSkills & CompetenciesProfessional demeanor and strong communication skillsDiscretion and sound judgment when handling client interactions, confidential information, and executive or customer‑sensitive meetingsAttention to detail and follow‑throughProblem‑solving mindset with a service‑oriented approachAbility to work independently and collaborativelyPhysical ability to assist with light lifting and room setupWorking ConditionsPart‑time, 10-20 hours weekly, onsite role during standard business hoursOccasionally early morning or after‑hours support may be required for meetings or events