Brokerage Administrator

Brokerage Administrator Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of talented individuals have come together to create our distinct culture, best summarized by our firm's core values: smart, honest, nice, and passionate. Immediate impact. Meaningful career. At Stream, we know our success begins and ends with our people. It is the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client's needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won't simply start a new jobyou will build a meaningful and impactful career. Job Description The Brokerage Administrator will focus exclusively on supporting Managing Directors and Senior Vice Presidents of both leasing (Landlord and Tenant Representation) functions in an administrative capacity. A brokerage administrator is responsible for managing administrative tasks and providing logistical support to a real estate brokerage team, including tasks like maintaining client databases, scheduling appointments, preparing marketing materials, tracking deals, and coordinating communication between brokers, clients, and other stakeholders to ensure smooth operations. The ideal candidate will have a friendly personality, strong customer service skills, and the ability to multitask. Primary ResponsibilitiesTransaction Support:Provide support for Property Transition Form and Broker Deal Sheet data entry, as directed. Ensure all transaction documents are signed, filed, and compliant with legal and company standards. Support accounts receivable reconciliation by tracking invoices, verifying payments, and following up with clients/customers to ensure timely payment of commission and miscellaneous expense invoices. Monitor important contract dates and keep all parties informed of deadlines and milestones. Administrative Support:Schedule appointments, maintain calendars, arrange travel plans, and coordinate meeting room reservations. Track and organize specific property details to ensure data is consistently maintained in internal and external databases to keep portfolio records accurate. Maintain lease and property files in a Microsoft Teams and SharePoint environment. Maintain and update client and external broker information in the Capture CRM system. Record meeting notes and action items for Managing Directors. Collaborate with the Marketing team to gather, organize, and distribute marketing materials. Ensure the Leasing team effectively utilizes the provided resources. Partner with the Marketing team to curate and distribute client appreciation gifts, as requested by brokerage teams. Prepare market documents, tour books, property flyers, brochures, and other marketing materials as needed by brokerage teams. Prepare, compile, and distribute notes for weekly team meetings. Keep the team informed about relevant industry events and organizations (e.g., NAIOP, Bisnow, Red News). Maintain the Events and Engagement Calendar with upcoming industry events and client visits. Process expense reports for brokers. Assist with onboarding activities for new hires in collaboration with the department's hiring manager. Provide occasional backup receptionist support. Qualifications Bachelors Degree preferred. Exceptional organizational skills with attention to detail and the ability to manage multiple priorities. Excellent communication and interpersonal skills with a client-centered approach. Ability to work independently and collaboratively in a fast-paced environment. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint, with the ability to learn new software. Experienced with Adobe Acrobat. Additional Information Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law. Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons. To apply for a position, please visit our website at www.streamrealty.com