Legal Secretary - Transactional

About Allen MatkinsAllen Matkins, a law firm with over 270 attorneys, was founded with deep roots in real estate and has leveraged that foundation to grow and build prominent litigation, corporate, tax, labor and employment, land use, and environmental practices allowing us to partner with clients across myriad industries and markets. For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Our firm's success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.About the PositionUnder general supervision, the Legal Secretary performs secretarial tasks related to the specific work and function of assigned attorneys and other timekeepers. The Legal Secretary maintains a general knowledge of the Firm's practice areas and a specialized knowledge of the assigned attorneys' practice area(s) and clients. The Legal Secretary ensures client relations and satisfaction are attained in all areas of position.Essential Duties and Responsibilities:Perform general secretarial duties, including, but not limited to: correspondence, coordinating and scheduling meetings and appointments as requestedDraft, edit, proofread and finalize practice-specific legal documents and redline comparisonsAssist with various parts of closings, including, but not limited to: reviews, signature packets, signature pages, finalizing documents, organization, and distributionProvide professional client relationship management and high level client servicePrepare closing binders and indexes upon closing of transactionsPrepare, file, and/or order corporate documentationPrepare and ensure client intake information follows conflict proceduresMaintain attorney filesMaintain updated calendar and current client contact listsMulti-task, manage and process desk work flowEnsure work is complete, accurate and timelyPrepare expense reports, timesheets and make travel arrangementsCalendar administrative dates as requestedDirect attorney billing and collection efforts and handle invoice correspondence as instructedProvide knowledge and procedural mentorship for new attorneysUtilize required software, including firmwide workflow program, BigHandAttend training sessions offered by the Firm as required or requestedProfessionally cross-collaborate on a daily basis with other legal secretaries as well as other departments within the Firm to facilitate highest possible legal supportRetain a notary commission and perform notarial acts for Firm business, as requestedAct as a mentor for junior staff and new employees, as requestedProvide peer supportOther duties as assignedEducation and/or Experience:High school diploma or equivalent; college degree strongly preferred. Minimum 3-5 years of law firm experience strongly preferred.Qualifications:Ability to work through complex document markups and instructions in an accurate and timely mannerAbility to handle various assignments simultaneously and prioritize tasks in a high-pressure environment while being responsive and meeting deadlinesAbility to troubleshoot documents quicklyExcellent interpersonal, verbal, written and grammar communication skillsStrong commitment to producing quality results and fostering a culture of customer satisfactionMinimum typing speed of 70 wpm with high level of accuracyStrong proofreading and word processing skillsStrong technology skills and proven ability to learn new technology and software quicklyAdvanced proficiency in Adobe, MS Word, Excel, DocuSign, Aderant, and time entry softwareMust be proactive team player, flexible, organized and attentive to detail in all levels of workPositive, no-task-too-small attitude and willingness to adapt to changing business demandsAbility to work core business hours with flexibility for overtime, as requiredAbility to interact effectively with clients, attorneys, staff and managementOther DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.EEO StatementAllen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.California Consumer Privacy ActWe will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html.Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.CompensationAllen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $80,000.00- $110,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.Equal Opportunity Employer